Community Operations Administrative Specialist

Legacy Communities; Saint Petersburg (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Competitive compensation

Vacation & Sick Leave

Medical, dental, vision

401K

Holidays

Job summary

Legacy Communities in Florida is seeking a Full Time Administrative Assistant to support the Community Manager with daily clerical duties and general office tasks at a manufactured housing community.

You will collect rent, handle mail, process invoices, answer calls, maintain resident files, and nurture relationships with residents and vendors. This on-site role offers a 40-hour work week, competitive compensation, and benefits.

Qualifications

• High School Diploma or equivalent required.
• At least 1 year of administrative experience in an office setting.
• Ability to pass a background check and drug screening.
• Valid driver’s license required.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

Responsibilities

• Collect and distribute external mail and communications within the community.
• Collect monthly resident rent payments and follow up with calls as needed.
• Process vendor invoices timely and accurately.
• Answer office calls and direct calls as needed.
• Maintain resident files ensuring they are kept current and confidential.
• Maintain current notes and records on electronic tenant platforms.
• Develop and maintain community relationships.
• Assist with managing all leases, including lease reminder letters.
• Perform all other duties as assigned.

Skills

Administrative experience

Communication

Time management

Customer service

Education

High School Diploma or equivalent

Tools

Microsoft Office

Excel

PowerPoint

Job description

Legacy Communities in Florida is seeking a Full Time Administrative Assistant to support the Community Manager with daily clerical duties and general office tasks at a manufactured housing community.

You will collect rent, handle mail, process invoices, answer calls, maintain resident files, and nurture relationships with residents and vendors. This on-site role offers a 40-hour work week, competitive compensation, and benefits.