Full Time Administrative Assistant

Legacy Communities; Malabar (FL); On-site; USD 33,000 - 46,000; Full time

Benefits offered by this job

Competitive Compensation

Annual Vacation and Sick Leave

Medical, Dental, Vision with ancillary

401K

Holidays

Job summary

Legacy Communities is seeking a Full Time Administrative Assistant to support the Community Manager with day-to-day clerical duties within a manufactured housing community. You will help maintain resident files, handle mail, and assist with lease reminders while fostering positive relationships.

This role is office-based, requiring reliable communication, attention to detail, and timely task completion. A background check, valid driver’s license, and proficiency with Microsoft Office are

Qualifications

• High School Diploma or equivalent.
• At least 1 year administrative experience in an office setting.
• Ability to pass a background check and drug screening.
• Valid driver's license required.
• Efficiently operates Microsoft Office Suite (Word, Excel, PowerPoint, etc.).

Responsibilities

• Collect and distribute external mail and communications within the community.
• Collect monthly tenant rent payments and follow up with calls as needed.
• Process vendor invoices timely and accurately.
• Answer office calls and direct calls as needed.
• Maintain resident files ensuring they are kept current and confidential.
• Maintain current notes and records on electronic tenant platforms.
• Develop and maintain community relationships.
• Assist with managing all leases, including lease reminder letters.
• Perform all other duties as assigned.

Skills

Communication

Energetic

Detail oriented

Problem solving

Decision making

Organized

Time management

Self-motivated

Honesty & integrity

Motivation

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

Legacy is looking for a Full Time Administrative Assistant that can work with a talented team to ensure the continued growth of the Company. By joining Legacy, you will become a part of our team and will work in an environment where we cultivate thriving communities where mutual respect and collaborative spirit are the cornerstones of every interaction.

The Main function of the Full Time Administrative Assistant position is to assist the Community Manager with day-to-day clerical/office duties within a manufactured housing community while maintaining and cultivating positive relationships.

In This Role You Will

• Collect and distribute external mail and communications within the community.
• Collect monthly tenant rent payments and follow up with calls as needed.
• Process vendor invoices timely and accurately.
• Answer office calls and direct calls as needed.
• Maintain resident files ensuring they are kept current and confidential.
• Maintain current notes and records on electronic tenant platforms.
• Develop and maintain community relationships.
• Assist with managing all leases, including lease reminder letters.
• Perform all other duties as assigned.

Core Competencies

• Communication: Ability to write and speak clearly and concisely.
• Energetic: Ability to work with a sense of urgency and understand the importance of timely completion of projects and follow through.
• Detail Oriented: Ability to understand the details of a project and the importance of details and accuracy in completing tasks.
• Problem Solving Skills: Ability to find a solution for and to deal proactively with work-related problems.
• Decision Making: Ability to use good business judgement in making critical decisions.
• Organized: Possessing the trait of following a systematic method of performing a task and maintaining an accurate record of the steps and documents involved.
• Time Management: Ability to utilize the available time to organize and complete work within given timelines and work with a sense of urgency.
• Self-Motivated: Ability to be internally inspired to perform a task using one's own drive and initiative.
• Honesty, Integrity and Reliable: Ability to be truthful, credible and dependable in the workplace. Do what you say.
• Motivation: Ability to inspire others to reach a goal and to perform to the best of their ability.

Role Qualifications / Skills/ Abilities

• High School Diploma or equivalent
• At least One (1) year administrative experience in an office setting.
• Ability to pass a background check and drug screening.
• Valid driver's license required.
• Efficiently operates assigned computer software and other equipment including but not limited to Microsoft Office Suite (Word, Excel, Power Point, etc.)

Work Environment

This position is primarily in an office setting with a work schedule of 40 hours per week. This position is a full time, hourly, non-exempt position. Community Manager/Regional Manager will provide a work schedule to meet community needs. At times, weekly work schedules may vary and include evening hours or weekends depending on community needs.

Benefits

• Competitive Compensation
• Annual Vacation and Sick Leave
• Medical, Dental, Vision with additional ancillary options
• 401K
• Holidays

JOB CODE: Enchanted Lakes