Community Office Manager - Programs & Intake

The Child Center of NY; New York (NY); On-site; USD 48,000 - 64,000; Full time

Job summary

The Child Center of NY is seeking an Office Manager to coordinate office operations, procedures and resources to ensure optimal efficiency of the program and Agency.

Essential duties include registration/enrollment, information distribution, customer inquiries, and maintaining DYCD Online systems, student files, and monthly reports, while upholding confidentiality and HIPAA guidelines in a busy NYC office.

Qualifications

• High School diploma or equivalency required.
• Proficiency in Microsoft Office.
• Strong leadership, collaborative and diplomacy skills.
• Excellent oral and written communication skills.
• Ability to plan and carry out assignments independently.
• Ability to prioritize, adhere to timelines and multi-task.

Responsibilities

• Performs registration/enrollment/intake of families and children for services.
• Coordinates and distributes program information.
• Handles customer inquiries and/or complaints in a courteous and timely manner.
• Maintains DYCD Online systems (inputting participant information, attendance, activity schedule, holiday programming schedules, etc.)
• Prepares and maintains student files.
• Prepares statistical data for monthly board reports.
• Monitors and maintains office supply inventory including ordering supplies.
• Performs other related duties as assigned.

Skills

Clerical skills

Communication skills

Independent planning

Time management

Education

High School diploma or equivalency

Tools

Microsoft Office

Job description

The Child Center of NY is seeking an Office Manager to coordinate office operations, procedures and resources to ensure optimal efficiency of the program and Agency.

Essential duties include registration/enrollment, information distribution, customer inquiries, and maintaining DYCD Online systems, student files, and monthly reports, while upholding confidentiality and HIPAA guidelines in a busy NYC office.