Community Office Manager: HR, Billing & Admin Lead

Fairweather, LLC; Buffalo (NY); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Free health insurance

Life insurance

Long-term disability

EAP

Retirement plan 403(b) 12% match

Paid time off

YMCA membership

Leadership development

Job summary

YMCA Buffalo Niagara seeks an experienced Office Manager to oversee the daily operations of the business office and manage registrations for UPK and preschool programs.

You will handle administrative, financial, and HR functions, maintain records, generate reports, and ensure smooth communication with families and partner organizations. The role operates Monday–Friday, 40 hours, with typical hours 8:30 am–5:00 pm.

Qualifications

• Two+ years of experience in office management or administration, preferably in a school setting.
• Excellent interpersonal and problem-solving skills.
• Excellent organizational skills.
• Ability to relate effectively to diverse groups of people from all social and economic segments of the community.
• Proficiency in Microsoft Office software.

Responsibilities

• Oversee participant registration for UPK and preschool programs.
• Manage accounts receivable for UPK and preschool, ensuring accurate billing and timely collections.
• Administer the purchase order process.
• Ensure timely and accurate completion of all personnel paperwork and timekeeping for payroll.
• Enforce personnel policies and procedures and communicate updates to staff.
• Coordinate onboarding and orientation for new hires.

Skills

Communication

Organizational skills

Interpersonal skills

Problem-solving

Tools

Microsoft Office

Job description

YMCA Buffalo Niagara seeks an experienced Office Manager to oversee the daily operations of the business office and manage registrations for UPK and preschool programs.

You will handle administrative, financial, and HR functions, maintain records, generate reports, and ensure smooth communication with families and partner organizations. The role operates Monday–Friday, 40 hours, with typical hours 8:30 am–5:00 pm.