Community Office & Administration Coordinator

Gwadd; Morehead, Northern (KY, KY); Hybrid; USD 35,000 - 52,000; Full time

Job summary

Gateway Area Development District is seeking an Office Manager to handle front-desk and general secretarial duties, manage invoices, vendor coordination, and document control at the main office and satellite sites.

You will greet visitors, route calls, maintain records, prepare forms, track cash receipts, and support Board meetings and events, while ensuring a professional, organized office environment. The role requires attention to detail and strong communication within a nonprofit setting.

Qualifications

• Education: High School Diploma or GED; Associate degree preferred.
• Experience: Entry level; 1+ year in office setting preferred.
• Certification/Trainings: Valid Driver’s License.
• Knowledge: Non-profit operations; office practices.

Responsibilities

• Answer multi-line telephone and route calls.
• Prepare forms and documents for mailing.
• Maintain office supply inventory and procurement for all sites.
• Assist in Board/Council meeting preparations and events.
• Maintain fleet vehicle log and coordinate vehicle maintenance.
• Oversee mail handling, cash receipts, and vendor documentation.
• Coordinate facility, grounds, and vehicle maintenance repairs.

Skills

Oral communication

Written communication

Microsoft Office

Attention to detail

Record keeping

Organization

Interpersonal skills

Problem solving

Education

High School Diploma/GED

Associate degree preferred

Tools

Microsoft Office Suite

Job description

Gateway Area Development District is seeking an Office Manager to handle front-desk and general secretarial duties, manage invoices, vendor coordination, and document control at the main office and satellite sites.

You will greet visitors, route calls, maintain records, prepare forms, track cash receipts, and support Board meetings and events, while ensuring a professional, organized office environment. The role requires attention to detail and strong communication within a nonprofit setting.