Community HOA Administrative Coordinator

Suhrco-Residential-Properties; Bellevue (WA); On-site; USD 42,000 - 64,000; Full time

Job summary

SUHRCO Residential Properties in Bellevue, WA, seeks a detail‑oriented Property Assistant to support daily administrative operations for a master‑planned community on the HOA side. You will be the main contact for residents, Board members, vendors, and partners, delivering exceptional service in a fast-paced office.

The role focuses on administrative tasks, correspondence, record keeping, meeting preparations, and coordinating events.

Qualifications

• Minimum one year of professional administrative experience.
• Strong organizational and time-management skills.
• Ability to prioritize multiple tasks while managing interruptions.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Word, Excel, Outlook, and other standard office applications.
• Experience in HOA, community management, property management, or customer service preferred.
• Experience supporting leadership teams or executive-level professionals preferred.

Responsibilities

• Provide administrative support to the Community Association Manager (CAM) and on-site management team.
• Prepare, edit, and distribute professional correspondence, reports, notices, newsletters, and community communications.
• Maintain organized electronic and physical filing systems.
• Assist with document management, record retention, and data entry.
• Coordinate office operations and support day-to-day community activities.
• Deliver exceptional customer service to residents, Board members, vendors, and guests.
• Serve as the primary point of contact for resident inquiries and requests.
• Answer and direct incoming telephone calls in a professional and courteous manner.
• Respond to emails and correspondence promptly and accurately.
• Maintain confidentiality while handling sensitive resident and association information.
• Assist with Board meeting preparation, including assembling meeting packets and supporting materials.
• Prepare and distribute community notices and meeting communications.
• Support community events and resident engagement activities as needed.
• Coordinate scheduling and logistics for meetings and community functions.
• Utilize Microsoft Office applications to manage daily responsibilities.
• Maintain accurate records and databases.
• Generate reports and track administrative projects as requested.
• Learn and effectively use association management software and internal systems.

Skills

Administrative support

Customer service

Microsoft Word

Microsoft Excel

Outlook

Data entry

Time management

Communication

Tools

Association management software

CRM software

Job description

SUHRCO Residential Properties in Bellevue, WA, seeks a detail‑oriented Property Assistant to support daily administrative operations for a master‑planned community on the HOA side. You will be the main contact for residents, Board members, vendors, and partners, delivering exceptional service in a fast-paced office.

The role focuses on administrative tasks, correspondence, record keeping, meeting preparations, and coordinating events.