Community Events & Communications Coordinator

FirstService Residential; Lincoln (CA); Presencial; USD 33.000 - 34.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, dental, and vision plans

401K matching

Paid time off

Pet insurance

Tuition reimbursement

Legal services

Wellbeing support

Domestic partner coverage

Health savings account

Flexible spending account

Descripción de la vacante

FirstService Residential is seeking a Lifestyle Coordinator in Lincoln, CA, to coordinate and oversee customized community events and manage daily communications for the HOA. The role combines event planning, calendar maintenance, and content creation for newsletters and resident portals.

The position requires strong organizational skills, excellent communication, and the ability to work with committees and volunteers.

Formación

• Demonstrates strong organizational, project and time management skills.
• Excellent oral and written communication skills.
• Must be able to work for, within, and support Committee dynamics.
• Must be able to work independently, manage multiple tasks, and prioritize daily workload.
• Must possess a positive and professional attitude and very strong customer service skills.
• Must be able to manage deadlines and pressures of the position.
• Works effectively with the General Manager, the HOA Board, co-workers, residents, outside vendors and others by sharing ideas in a constructive and positive manner.
• Addresses problems and issues constructively to find mutually acceptable and practical business solutions.
• Must be proficient with Microsoft Office software including Word, Excel, PowerPoint, Publisher, and Outlook.
• Experience with Google docs, Google sheets, Ai design and Canva preferred.
• Must have reliable transportation.
• Must be willing to have a flexible work schedule; weekends and evenings on occasion.

Responsabilidades

• Coordinate and implement customized large-scale events and smaller neighborhood activities to create an on-going social activity calendar.
• Create and maintain accurate documentation for all community program plans, to include events scheduling; vendor contracts; budget management detail; event summary reports; all to be updated and summarized monthly, reported to the General Manager and the Board of Directors of the HOA.
• Budget management detail to include performing monthly reconciliation of association spending using debit cards (p cards) and reported to General Manager.
• Prepare and maintain an accurate the master community event calendar, update at least monthly, consistently, and effectively distribute the calendar to all staff members, the HOA Board, and post throughout the community. Use community communication tools to circulate up-to-date community planning calendars.
• Design, create and maintain timely updated content for the monthly newsletter; “television roll;” and resident portal.
• Create regularly scheduled community communications (e-mail blasts), to include weekly activity updates; event planning updates for residents; important community news; Board and Committee updates; and any necessary resident communications.
• Embrace and maximize the “committee” environment under which this position must operate under by motivating and utilizing volunteer resources available to plan and execute Lifestyle events and activities; collaborating with staff and HOA management on deliverables and expected results.
• Identify, ensure approval, hire, and oversee performance of all vendors for events and programs in accordance with the documented Community Programs strategic plan, including review of all vendor invoices prior to payment.
• Develop and cultivate positive relationships with cities, school districts and local businesses as well as other recreational program service providers in assigned communities to ensure maximum programming opportunities for minimal expense.
• Create event database that reviews attendance; cost per person; which events were the most popular; what times and dates work the best; and continued level of interest. Ensure that this information is utilized when planning future events.
• Attend all company mandatory functions.
• Comply with company policies and procedures.
• Other projects and opportunities as assigned.

Conocimientos

Event planning

Project management

Communication

Organizational skills

Budget management

Vendor coordination

Team collaboration

Time management

Customer service

Microsoft Office

Herramientas

Microsoft Office

Google Docs

Google Sheets

Ai design

Canva

Descripción del empleo

FirstService Residential is seeking a Lifestyle Coordinator in Lincoln, CA, to coordinate and oversee customized community events and manage daily communications for the HOA. The role combines event planning, calendar maintenance, and content creation for newsletters and resident portals.

The position requires strong organizational skills, excellent communication, and the ability to work with committees and volunteers.