Community Development Office Leader

City of Thousand Oaks; Thousand Oaks (CA); On-site; USD 75,000 - 93,000; Full time

Job summary

The City of Thousand Oaks is seeking an Office Supervisor to oversee the Community Development Department's administrative operations, ensuring efficient, accurate, and customer‑focused service. You will supervise staff, set work plans, coordinate priorities, and support leadership with confidential correspondence and complex projects.

Ideal candidates bring six or more years of office administration experience, at least one year of supervisory responsibility, a Bachelor's degree in business or

Qualifications

• Six or more years of increasingly responsible office administrative and/or secretarial experience.
• Minimum of one year of supervisory experience.
• Bachelor’s degree in business, public administration, or related field is desired.
• Exceptional verbal and written communication skills.

Responsibilities

• Supervise, coach, train, and evaluate office administrative staff.
• Establish work plans, assign priorities, and provide operational support to assigned staff to maintain a high-performing, customer-focused office environment.
• Support department leadership with confidential correspondence, calendars, reports, City Council materials, and complex administrative projects.
• Coordinate purchasing, contracts, travel, expense reports, purchasing-card reconciliation, and other departmental administrative activities.
• Assist with departmental budget development, expenditure monitoring, financial reporting, and resource planning.
• Maintain accurate files, databases, records, reports, and document-control systems while protecting confidential information.
• Assist in organizing and administering the Citywide Records Management Program.
• Ensure departmental information and communications are accurate, timely, and aligned with City policies.
• Act as the central point of contact for office inquiries, resolving issues and directing requests to the appropriate staff or resources.
• Perform other administrative duties as required.

Skills

Supervisory experience

Office administration

Confidentiality

Communication skills

Time management

Organizational skills

Customer service

Team collaboration

Education

Bachelor's degree in business/public administration

Tools

Office 365

Data management software

Proprietary software systems

Job description

The City of Thousand Oaks is seeking an Office Supervisor to oversee the Community Development Department's administrative operations, ensuring efficient, accurate, and customer‑focused service. You will supervise staff, set work plans, coordinate priorities, and support leadership with confidential correspondence and complex projects.

Ideal candidates bring six or more years of office administration experience, at least one year of supervisory responsibility, a Bachelor's degree in business or