Community Corrections Administrative Assistant

City of Virginia Beach; Virginia Beach (VA); On-site; USD 39,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

Retirement plan

Parental leave

Paid holidays

Paid leave

Job summary

The City of Virginia Beach is seeking an Administrative Assistant to support the Community Corrections Pretrial program. The ideal candidate will coordinate day-to-day operations, manage front desk reception, schedule and track meetings, and handle records with discretion.

Responsibilities include preparing communications, organizing training records, processing documents, and assisting with budget tasks. This role requires professionalism, accuracy, and effective interdepartmental communication.

Qualifications

• High school or GED plus three (3) years’ experience in fields providing the required knowledge, skills, and abilities and associated with such positions as clerk typist or office assistant.

Responsibilities

• Draft, proofread, and distribute program communications, including emails, memos, and reports.
• Serve as the main point of contact for inquiries directed to the division administrator.
• Prepare, process, and file documents, ensure they comply with departmental policies.
• Maintain organized system for digital and physical records.
• Organize and prepare for meetings, virtual and in person, including scheduling, creating agendas, preparing presentations, and taking minutes.
• Maintain all training records for the program, providing timely reminders to staff about upcoming training requirements, city-mandated training, and annual training packets.

Skills

Customer Service

Meeting Minutes

Ordering Supplies

Scheduling Interviews

Education

High school diploma or GED

Job description

The City of Virginia Beach is seeking an Administrative Assistant to support the Community Corrections Pretrial program. The ideal candidate will coordinate day-to-day operations, manage front desk reception, schedule and track meetings, and handle records with discretion.

Responsibilities include preparing communications, organizing training records, processing documents, and assisting with budget tasks. This role requires professionalism, accuracy, and effective interdepartmental communication.