Community Association Manager: Board & Operations Lead

Associa; Romeoville (IL); On-site; USD 60,000 - 75,000; Full time

Job summary

Associa is seeking an Association Manager to travel to client associations, attend board meetings, and coordinate budgets, reports, and annual disclosures. You will maintain homeowner and association records, oversee ARB processes, and supervise vendor performance to ensure compliant, efficient operation.

The role emphasizes collaboration with the Board, timely communications, and adherence to management agreements in a typical office setting with frequent interaction among homeowners and

Qualifications

• Bachelor's Degree preferred.
• Community Association experience preferred but not required.

Responsibilities

• Travel to client associations to attend board meetings, perform inspections, conduct walk-throughs and attend community events as needed and per the management agreement.
• Prepare agendas, update management reports, and compile documents and copies for Board meeting packages.
• Prepare annual disclosure packages, annual meeting notifications, and annual financial statement packages for all homeowners and arrange bulk mailing of same within the time frames set by state statute or governing documents.
• Update homeowner and association information in C3 and shared files.
• Coordinate and/or oversee inspection of building facilities and/or common area, and arrange appropriate follow up actions as required.
• Supervise the operation and administration of the Association in accordance with management agreement and the Association's policies and procedures.
• Act as or oversee the primary liaison with the Association Board of Directors and homeowners as needed.
• Perform/direct administrative and management duties as requested by the Board of Directors and in accordance with the management agreement.
• Ensure Associa community management tools are being effectively developed and utilized such as annual calendar, action item list, resolution worksheets, timed agendas, RFP matrixes, committee charters, procurement procedures, FY operating budget, etc.
• Review monthly financial reports and ensure management summary is submitted to the association Board of Directors.
• Provide and/or oversee recommendations to the Association Board of Directors and committees regarding major capital expenditures as required to maintain the desired community appearance and operation.
• Oversee ARB (Architectural Review Board) application processing and perform on-site community inspections as necessary.
• Monitor corporate and client delinquency rates and collections process for account portfolio.
• Ensure Board of Directors is aware of legal actions involving the Association.
• Maintain unit and contract files relating to the operations of the Association.
• Manage routine and special project vendors including procurement as well as performance evaluation as contracted.

Education

Bachelor's Degree

Tools

C3 platform

Job description

Associa is seeking an Association Manager to travel to client associations, attend board meetings, and coordinate budgets, reports, and annual disclosures. You will maintain homeowner and association records, oversee ARB processes, and supervise vendor performance to ensure compliant, efficient operation.

The role emphasizes collaboration with the Board, timely communications, and adherence to management agreements in a typical office setting with frequent interaction among homeowners and