Onsite Community Manager: Board Liaison & Operations

Associa; Chicago (IL); On-site; USD 70,000 - 105,000; Full time

Job summary

Associa is seeking a capable community association manager to support multiple client associations in the Chicago area. The role involves travel to board meetings, inspections, and community events to ensure smooth operation under the management agreement.

You will prepare agendas, update management reports, oversee financial packages, and coordinate vendor relationships while maintaining compliance with governing documents.

Qualifications

• Bachelor's degree preferred.
• Community Association experience preferred but not required.

Responsibilities

• Travel to client associations to attend board meetings and conduct site visits.
• Prepare agendas, update reports, and compile documents and copies for Board meeting packages.
• Prepare annual disclosure packages, annual meeting notifications, and annual financial statement packages for homeowners and arrange bulk mailing within required timeframes.
• Update homeowner and association information in C3 and shared files.
• Coordinate and/or oversee inspection of building facilities and common areas and arrange follow-up actions as required.
• Supervise the operation and administration of the Association in accordance with the management agreement and the Association's policies and procedures.
• Act as or oversee the primary liaison with the Association Board of Directors and homeowners as needed.
• Perform/direct administrative and management duties as requested by the Board of Directors and in accordance with the management agreement.
• Ensure Associa community management tools are developed and utilized (annual calendar, action item list, resolution worksheets, etc.).
• Review monthly financial reports and ensure management summary is submitted to the association Board of Directors.
• Provide and/or oversee recommendations to the Association Board and committees regarding major capital expenditures.
• Oversee ARB application processing and on-site inspections as necessary.
• Monitor delinquency rates and collections for the account portfolio.
• Ensure Board awareness of legal actions involving the Association.
• Maintain unit and contract files relating to Association operations.
• Manage routine and special project vendors and performance evaluations as contracted.
• Oversee Associa staff as contract provides and oversee the AP process.

Education

Bachelor's Degree

Job description

Associa is seeking a capable community association manager to support multiple client associations in the Chicago area. The role involves travel to board meetings, inspections, and community events to ensure smooth operation under the management agreement.

You will prepare agendas, update management reports, oversee financial packages, and coordinate vendor relationships while maintaining compliance with governing documents.