Community Association Bookkeeper

City Property; Phoenix (AZ); On-site; USD 42,000 - 64,000; Full time

Job summary

City Property Management is seeking a Community Association Bookkeeper to manage the full financial operations for a portfolio of HOAs. You’ll maintain accurate records, produce monthly and annual reports, and ensure timely processing of all financial transactions.

The role requires strong accounting skills, attention to detail, and the ability to communicate with community managers, boards, and external stakeholders.

Qualifications

• Minimum 3 years of accounting or bookkeeping experience in construction, real estate development, or HOA management preferred.
• Full-cycle accounting proficiency.

Responsibilities

• Maintain accurate accounting records, files, and documentation in an organized and audit-ready manner.
• Manage daily cash receipts, post to appropriate accounts, and maintain bank deposit records in chronological order.
• Perform journal entries, general ledger adjustments, and account reconciliations.
• Prepare and distribute monthly financial statements in accordance with the financial reporting calendar.
• Reconcile accounts payable and receivable summaries on aMonthly basis.
• Process accounts payable disbursements twice monthly or as needed.
• Conduct monthly, quarterly, and annual ACH reconciliation and reporting.
• Ensure accurate posting of recurring payments to maintain precise bank balances.
• Report accounting discrepancies or irregularities to management promptly.
• Collaborate with community managers, board members, and vendors to support accurate and timely financial operations.

Skills

Communication skills

Accounting software

Microsoft Office

Attention to detail

Time management

Tools

Accounting software

Microsoft Excel

Job description

Providing the Best Experience in Community Management Since 1979

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About Us:

City Property Management ( http://www.cityproperty.com ) is an Arizona born and raised company that is a leader in full-service HOA management with innovative technology and a stellar team to match. With more than 40 years in the business and over 150 full time employees, we pride ourselves on providing the best HOA management experience possible. We work hard for the communities we serve and it shows. With paid training and a supportive team environment, you can have confidence that your investment with us is more than a job, it is a career.

Mission:

The mission of City Property Management is to provide the best experience in community management.

About the Role

The Community Association Bookkeeper is responsible for managing the full financial operations for a portfolio of Homeowners' Associations (HOAs). This includes maintaining accurate accounting records, producing monthly and annual financial reports, and ensuring the timely processing of all financial transactions.

The ideal candidate brings strong technical accounting skills, excellent attention to detail, and the ability to manage competing deadlines independently. Clear communication with community managers, board members, and external stakeholders is essential.

Duties and Responsibilities

• Maintain accurate accounting records, files, and documentation in an organized and audit-ready manner
• Manage daily cash receipts, post to appropriate accounts, and maintain bank deposit records in chronological order
• Perform journal entries, general ledger adjustments, and account reconciliations
• Prepare and distribute monthly financial statements in accordance with the financial reporting calendar
• Reconcile accounts payable and receivable summaries on a monthly basis
• Process accounts payable disbursements twice monthly or as needed
• Conduct monthly, quarterly, and annual ACH reconciliation and reporting
• Ensure accurate and timely posting of recurring payments — including utilities, management fees, and reserve contributions — to maintain precise bank balances
• Report accounting discrepancies or irregularities to management promptly
• Collaborate with community managers, board members, and vendors to support accurate and timely financial operations
• Perform other duties as assigned

Requirements

• Minimum 3 years of accounting or bookkeeping experience in construction, real estate development, or HOA management preferred
• Full-cycle accounting proficiency

Skills and Qualifications

• Strong verbal and written communication skills
• Proficient with accounting software, Microsoft Office, and standard business applications
• Ability to build and maintain positive working relationships with colleagues, clients, and vendors
• Demonstrated ability to handle confidential and sensitive financial information with discretion
• Self-directed with strong organizational skills and the ability to meet strict deadlines
• Reliable, professional, and adaptable to varying workloads and schedules