Administrative Assistant

associacareers; New Jersey; On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k

Disability insurance

Wellness programs

Job summary

Associa is seeking an organized Administrative Assistant to support our property management team in New Jersey. You will manage calendars, maintain records, and coordinate communications to keep operations running smoothly.

Join a growth-oriented company that values accuracy and service. We offer competitive benefits and a team-driven environment where every day contributes to client satisfaction and efficient property management.

Qualifications

• High school diploma or GED required.
• At least one year of directly related experience.
• Proficient in Microsoft Office and standard office software.
• Strong written and verbal communication skills.

Responsibilities

• Provide essential administrative support to the property management team.
• Manage calendars, schedule appointments, and coordinate meetings.
• Maintain accurate records and prepare routine reports.
• Serve as central point of contact for internal and external communications.
• Coordinate information flow with clients, tenants and vendors.

Skills

Office proficiency

Customer service

Communication skills

Time management

Organization

Calendar management

Multitasking

Instruction interpretation

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as an Administrative Assistant and contribute to the efficient operations of our growing portfolio. We are seeking a dedicated individual to provide essential administrative support to our property management team.

What We Offer?

Associa offers a competitive benefits package to our full-time employees including

• medical, dental, and vision insurance
• 401k
• disability insurance
• support with wellness and development initiatives and more

We have been designated Great Place to Work for six consecutive years and many of our locations are awarded as Best and Brightest.

How Our Employees Make an Impact:

Our Administrative Assistant's are the heart of our property management operations, making a significant impact through:

• Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations.
• Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow.
• Maintain accurate records, prepare reports, and assist with documentation to support effective property management.
• Manage calendars, schedule appointments, and coordinate meetings to optimize the team’s productivity.
• Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service.

• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Professional customer service and communication skills.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.
• Ability to communicate with multiple stakeholders, for example community managers, vendors, peers, clients.
• Able to work effectively with others in person and in group setting
• Able to prioritize, manage time, and meet deadlines.
• Able to interpret verbal and/or written instructions at a proficient level.
• High School Diploma or GED Required
• At least one year of directly related or closely related experience