Administrative Assistant

Associa; Manalapan Township (NJ); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

medical

dental

vision insurance

401k

disability insurance

support with wellness and development

Job summary

Associa, a dynamic property management company, is seeking an Administrative Assistant to support its growing portfolio in New Jersey. You will handle essential administrative tasks, coordinate communications, and maintain records to ensure efficient operations for the property management team.

Ideal candidates bring strong Microsoft Office skills, professional customer service, and the ability to prioritize and meet deadlines in a collaborative, in-person environment.

Qualifications

• High School Diploma or GED required.
• At least one year of related or closely related experience.
• Proficient in Microsoft Word, Excel, Outlook and other Office apps.
• Strong written and verbal communication skills.

Responsibilities

• Provide administrative support to the property management team to ensure smooth day-to-day operations.
• Serve as a central point of contact for internal and external communications, coordinating inquiries and information flow.
• Maintain accurate records, prepare reports, and assist with documentation for property management.
• Manage calendars, schedule appointments, and coordinate meetings to enhance team productivity.
• Build positive relationships with clients, tenants, and vendors, delivering excellent customer service.

Skills

Customer service

Communication skills

Time management

Team collaboration

Organizational skills

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as an Administrative Assistant and contribute to the efficient operations of our growing portfolio. We are seeking a dedicated individual to provide essential administrative support to our property management team.

What We Offer?

Associa offers a competitive benefits package to our full-time employees including.

• medical
• dental
• vision insurance
• 401k
• disability insurance
• support with wellness and development initiatives and more

How Our Employees Make an Impact:

• Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations.
• Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow.
• Maintain accurate records, prepare reports, and assist with documentation to support effective property management.
• Manage calendars, schedule appointments, and coordinate meetings to optimize the team’s productivity.
• Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service.

Requirements

• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Professional customer service and communication skills.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.
• Ability to communicate with multiple stakeholders, for example community managers, vendors, peers, clients.
• Able to work effectively with others in person and in group setting
• Able to prioritize, manage time, and meet deadlines.
• Able to interpret verbal and/or written instructions at a proficient level.
• High School Diploma or GED Required
• At least one year of directly related or closely related experience

Company Description

With more than 300 branch offices across North America, Associa is building the future of community for more than 7.5 million residents worldwide. Our 15,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 48 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.