Health Unit Assistant - Martha & Mary

Martha & Mary; Poulsbo (WA); On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

Paid Time Off

Medical, Dental, Vision & Life

403(b) Retirement Plan

6 Paid Holidays

Employee Discount on Childcare

Employee Assistance Program

Career Growth

Exclusive Discounts

Job summary

Martha & Mary is seeking a Health Unit Assistant in Poulsbo, WA. This role supports the rehab unit by handling clinical operations and family communications with efficiency and empathy.

You will manage medical records, coordinate appointments, and ensure daily operations run smoothly while upholding the organization’s values. The position requires at least a high school diploma and 5 years of healthcare administrative experience; a NAC or associate degree is preferred.

Qualifications

• Education: High School Diploma or equivalent required.
• Preferred: Associate’s Degree or NAC.
• Minimum of 5 years administrative experience in a medical or healthcare facility.
• Familiarity with medical terminology and HIPAA compliance.
• Proficient with EMR systems and Microsoft Office Suite.

Responsibilities

• Maintain and manage patient medical records in accordance with WA state standards and HIPAA.
• Process rehab, medication, and provider orders, ensuring timely execution of care plans.
• Support smooth clinical workflows by organizing data, improving procedures, and managing documentation.
• Perform clerical duties including phones, faxing, copying, data entry, and equipment upkeep.
• Schedule physician appointments and coordinate resident transportation.
• Manage mail distribution, logs, reports, and forms.
• Welcome residents, families, and visitors with professionalism and kindness.
• Participate in staff meetings, trainings, and community events.

Skills

HIPAA compliance

Medical terminology

EMR systems

Microsoft Office

Multitasking

Communication

Documentation

Education

High School Diploma or equivalent

Associate’s Degree or NAC

Tools

Microsoft Office Suite

EMR systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Health Unit Assistant - Martha & Mary

Full Time Poulsbo, WA, US

Salary Range: $20.66 To $23.42 Hourly

Health Unit Assistant
Location: Poulsbo, WA
Employment Type: Full-time | Non-exempt
Hourly Wage:$20.66-$23.42/hr. DOE

Are you organized, compassionate, and ready to make a meaningful impact? At Martha & Mary, we’re on a mission of bridging generations and enriching lives, and we’re looking for a Health Unit Assistant to help support our residents, their families, and our care teams in a dynamic and heartfelt environment.

About the Role

As a Health Unit Assistant, you'll serve as the administrative cornerstone of our rehab unit—supporting both clinical operations and family communications with efficiency and empathy. You'll handle vital clerical tasks, manage patient medical records, coordinate appointments and transportation, and ensure day-to-day operations run smoothly and compassionately.

Key Responsibilities

Unit Operations & Medical Records:

Maintain and manage patient medical records in accordance with WA state standards and HIPAA.

Process rehab, medication, and provider orders, ensuring timely execution of care plans.

Support smooth clinical workflows by organizing data, improving procedures, and managing documentation.

Administrative & Front Desk Support:

Perform a variety of clerical duties including phones, faxing, copying, data entry, and equipment upkeep.

Schedule physician appointments and coordinate resident transportation.

Manage mail distribution, logs, reports, and forms.

Welcome residents, families, and visitors with professionalism and kindness.

Team Culture & Professional Growth:

Actively participate in staff meetings, trainings, and community events.

Pitch in on other units as needed and contribute to a resident-centered culture.

Uphold Martha & Mary’s values, ethics, and standards of conduct at all times.

What You Bring

Education & Experience:

High School Diploma or equivalent required.

Associate’s Degree or Nursing Assistant Certification (NAC) preferred.

Minimum of 5 years administrative experience in a medical or healthcare facility.

Knowledge, Skills & Abilities:

Familiarity with medical terminology, HIPAA compliance, and electronic medical records (EMR) systems.

Strong multitasking, communication, and documentation skills.

Proficient with Microsoft Office Suite.

Ability to thrive in a fast-paced setting with frequent interruptions.

Compassionate demeanor and a team-first mindset.

Pay Range:$20.00 – $23.00 per hour, depending on experience
Benefits Include:

Paid Time Off (PTO): Begins accruing immediately—starting at 5.32 hours per month (based on 40-hour workweek), including Washington State Paid Sick Leave.

Medical, Dental, Vision & Life Insurance: Comprehensive plans available after 60 days (for full-time employees).

403(b) Retirement Plan: Available immediately upon hire.

6 Paid Holidays each year.

40% Employee Discount on Childcare Services while working.

Employee Assistance Program: Counseling and support for life’s challenges.

Career Growth: Opportunities for advancement across departments and locations.

Exclusive Discounts: Cell phone plans, health club memberships, auto services, and more.

At Martha & Mary, we believe in supporting our staff like family—offering fair wages, meaningful benefits, and a workplace that values both professional growth and personal well-being.

Be the difference in someone’s day—and in your career.

Martha & Mary employee benefits and wages offered are reviewed annually and are intended to be fair, beneficial and competitive in today’s market whether just entering our workforce or nearing retirement. Benefit offerings are based on employment status.Salary ranges, benefits and other compensation are subject to change.