Evening Operations Admin Coordinator

FirstService Residential; Bal Harbour Village (FL); On-site; USD 23,000 - 26,000; Full time

Benefits offered by this job

Comprehensive benefits

401k with company match

Paid holidays

Job summary

FirstService Residential seeks anAdministrative Support professional to provide comprehensive support across the Operations group, IT, Purchasing, and Banking. The role emphasizes handling calls, mailings, scheduling, and reporting while maintaining confidentiality and accuracy.

The position requires an associate degree plus 2–3 years of experience, strong communication skills, and proficiency with Microsoft Office. It offers full-time hours with competitive benefits and travel as needed.

Qualifications

• Associate degree in business or related field and 2–3 years of administrative experience.
• Excellent customer service skills with strong verbal and written communication.
• Proficiency in Windows and Microsoft Office applications (Word, Excel, PowerPoint, Visio, Outlook).
• Ability to handle confidential information and meet deadlines under pressure.
• Strong organizational, multitasking and teamwork abilities.

Responsibilities

• Provide administrative support to Operations, IT, Purchasing, Operations and Banking teams.
• Manage mailings, billing, and office supply tracking for all offices.
• Prepare letters, presentations, and reports for Management approval.
• Coordinate calendars, meetings, conferences, and events.
• Support the Operations Help Desk and cross-functional teams.
• Produce correspondence and other communications; assist with special projects.
• Attend staff meetings and ensure follow-up on actions.
• Maintain high standards of personal and professional conduct.

Skills

Customer service

Communication

Time management

Team collaboration

Problem solving

Confidential information handling

Education

Associate degree in business or related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Visio

Outlook

Internet research

Job description

FirstService Residential seeks anAdministrative Support professional to provide comprehensive support across the Operations group, IT, Purchasing, and Banking. The role emphasizes handling calls, mailings, scheduling, and reporting while maintaining confidentiality and accuracy.

The position requires an associate degree plus 2–3 years of experience, strong communication skills, and proficiency with Microsoft Office. It offers full-time hours with competitive benefits and travel as needed.