Communications & Scheduling Administrative Assistant

Houston City College; Houston (TX); On-site; USD 40,000 - 56,000; Full time

Job summary

Houston Community College is seeking an Administrative Assistant-Communications to provide principal support in the office by carrying out recurring procedures, coordinating schedules, and assisting with communications. You will respond to student and community inquiries and help with events and dual credit initiatives.

The role includes preparing basic reports, handling correspondence, and supporting course scheduling to keep operations running smoothly.

Qualifications

• High school diploma or equivalent.
• 2 years experience progressive secretarial experience required.
• 3 years experience preferred.

Responsibilities

• Semester course scheduling and tracking enrollment/personnel matters.
• Respond to special projects, frequently under deadline conditions.
• Respond to student and community inquiries as they arise.
• Manage supervisor’s calendar.
• Support dual credit recruitment, workshops and other events.
• Coordinate and develop course offerings for regional dual credit programs.
• Gather documents to hire part-time faculty and staff.
• Develop course schedule spreadsheets as directed by the supervisor.
• Inventory office supplies and prepare purchase orders.
• Coordinate travel for Department faculty and staff.
• File correspondence, records and department documents.
• Prepare basic reports such as budget, payroll and enrollment reports.
• Send, receive, and distribute faxes.
• Answer and screen phone calls, handling multiple lines.

Skills

MS Office Programs

Information Management Systems

Organizational & communication skills

Job description

Houston Community College is seeking an Administrative Assistant-Communications to provide principal support in the office by carrying out recurring procedures, coordinating schedules, and assisting with communications. You will respond to student and community inquiries and help with events and dual credit initiatives.

The role includes preparing basic reports, handling correspondence, and supporting course scheduling to keep operations running smoothly.