Communications Events Assistant

Jackson Lewis P.C.; Denver (CO); Hybrid; USD 45,000 - 50,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) Retirement Plan

Flexible Spending & Health Savings

Firm-paid holidays, vacation, and sick

Job summary

Jackson Lewis P.C. is seeking a Communications Events Assistant to support a broad range of events, from small meetings to large conferences, with on-site and virtual duties across internal and client-facing activities.

The role requires a bachelor’s degree and 2–3+ years in event coordination or administrative support, along with strong communication and organizational skills. The position is Hybrid, with three or four days in-office in a Colorado-based setting.

Qualifications

• Bachelor’s degree required.
• 2–3+ years of experience in event coordination or administrative support in a corporate or fast-paced environment.
• Strong customer-service mindset with a proactive, can-do attitude.
• Diplomacy, tact and professionalism in interactions.
• Excellent written and verbal communication with strong editing and proofreading abilities.

Responsibilities

• Assist the events team with administrative tasks across many events, including shipping materials, printing nametags and signage, managing registration lists, and coordinating post-event surveys.
• Provide on-site support at internal and external events, including setup and breakdown.
• Support virtual events in collaboration with Production Administrator, including webinar overflow as needed.
• Coordinate event and sponsorship requests with appropriate team members for follow-up and approvals.
• Maintain event collateral inventory and the marketing supply closet; track invoices, contracts, and post-event materials.

Skills

Event coordination

Administrative support

Customer service

Deadline management

Communication

Education

Bachelor's degree

Tools

Microsoft Word

Excel

PowerPoint

Microsoft Teams

CRM systems

Job description

Job Summary:

We are offering an exciting opportunity for growth for a candidate who has demonstrated drive, dedication, professionalism, and a positive attitude to join the nationwide events team. The Communications Events Assistant position provides an opportunity to support a range of event team functions that will help ensure the best end-user experience when it comes to our events (internal and client-facing). The candidate will provide general day-to-day administrative support to the events team including but not limited to venue research, nametag creation, calendar maintenance, supply inventory, etc.

Duties and Responsibilities:

Key responsibilities:

• Assist the events team with administrative support across a high volume of events, ranging from small meetings to large conferences, including shipping materials, printing name badges and signage, managing registration lists, and coordinating post‑event surveys
• Accompany members of the events team to internal and external events, providing on‑site support including event setup and breakdown
• Support virtual events in partnership with the Marketing & Business Development Production Administrator, including webinar overflow assistance as needed
• Coordinate event and sponsorship requests, including follow‑up and approvals, with the appropriate events team members
• Maintain and manage event collateral inventory and the marketing supply closet
• Track and update records for invoices, contracts, and post‑event materials
• Assist with firm holiday programs and the coordination of branded promotional items
• Perform additional duties and special projects as assigned

#LI-LM1

#LI-Hybrid

Skills and Educational Requirements:

• Bachelor’s degree required
• 2-3+ years of experience in event coordination or administrative support, preferably in a corporate or similarly fast‑paced environment
• Strong customer‑service mindset with a responsive, proactive, and can‑do attitude
• Demonstrated diplomacy, tact and professionalism
• Excellent written and verbal communication skills, including strong editing and proofreading abilities and keen attention to detail
• Ability to multitask, prioritize competing deadlines, and manage multiple assignments in a fast‑paced environment
• Strong organizational and administrative skills with the ability to work accurately under pressure
• Proficiency in Microsoft Word, Excel, and PowerPoint required; familiarity with Microsoft Teams and CRM systems preferred
• Flexibility to work evenings or mornings and to travel as needed
• Collaborative, team‑oriented approach to work
• Hybrid, three/four days in‑office required

In accordance with the Colorado Equal Pay for Equal Work Act, the expected salary range for this Colorado position is between $32.50 hourly and$36.00 hourly. The actual compensation will be determined based on experience and other factors permitted by law.

Jackson Lewis offers a competitive benefits package that includes:

• medical, dental, vision, life and disability insurance
• 401(k) Retirement Plan
• Flexible Spending & Health Savings Account
• firm‑paid holidays, vacation, and sick time

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.