Commercial Sales Admin: Contracts & Onboarding Maestro

Carver Companies Payroll LLC; City of Albany (NY); On-site; USD 58,000 - 67,000; Full time

Job summary

Carver Companies Payroll LLC in Albany, NY is seeking a Full Time Clerical/Commercial Sales Administrator to support the NY Marine & Ports sales team. This role manages contracts, onboarding paperwork, and commercial records so the team can stay focused on customers.

The administrator ensures information flows to Operations and Finance, maintains accurate data, and coordinates calendar and meeting support in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• 2+ years of administrative or contract support experience.
• Experience with MS Excel, Word, Outlook, Teams, and SharePoint.
• Experience handling contracts, onboarding documents, and data entry.

Responsibilities

• Track contracts from request to expiration and renewal.
• Prepare contracts, quotes, and amendments for signature.
• Build and send DocuSign envelopes and manage signing order.
• Coordinate onboarding paperwork with Accounts Receivable and Finance.
• Maintain contract and customer data in shared tools and trackers.

Skills

Attention to detail

Organizational skills

Communication skills

Education

High school diploma or equivalent

Associate/Bachelor’s degree preferred

Tools

Microsoft Excel

Microsoft 365 suite

DocuSign or e-signature tools

CRM/ERP software

Job description

Carver Companies Payroll LLC in Albany, NY is seeking a Full Time Clerical/Commercial Sales Administrator to support the NY Marine & Ports sales team. This role manages contracts, onboarding paperwork, and commercial records so the team can stay focused on customers.

The administrator ensures information flows to Operations and Finance, maintains accurate data, and coordinates calendar and meeting support in a fast-paced environment.