Commercial Sales Contracts Coordinator

Carver Companies; City of Albany (NY); On-site; USD 39,000 - 44,000; Full time

Job summary

Carver Companies in Albany, NY is seeking a Full-Time Clerical Administrative professional to support the NY Marine & Ports commercial sales team. The role focuses on managing the contract lifecycle, onboarding paperwork, and keeping commercial records up to date to support a busy sales environment.

The ideal candidate is detail-oriented, highly organized, and capable of coordinating with Operations and Finance to ensure contracts, customer details, and updates are accurate and timely.

Qualifications

• Detail-oriented and highly organized in a fast-paced environment.
• Proficient in Microsoft Excel (sorting, filtering, formulas, basic lookups) and Microsoft 365 suite.
• Experience with managing documents in cloud/shared environments (SharePoint).
• Familiarity with DocuSign or similar e-signature platforms is preferred.

Responsibilities

• Track every commercial contract from request to expiration.
• Prepare contracts, quotes, and amendments for signature.
• Build and send DocuSign envelopes and manage signing order.
• Coordinate onboarding paperwork (onboarding docs, W-9s, certificates).
• Maintain contract and customer data in the team's tool and Excel trackers.
• Support calendar and meeting logistics for the sales team.
• Act as liaison between Commercial, Operations, and Finance.

Skills

Detail-oriented

Organized

Communication

Education

Associate's or Bachelor's degree in business administration or related field

Tools

Microsoft Excel

Microsoft 365

SharePoint

DocuSign

Job description

Carver Companies in Albany, NY is seeking a Full-Time Clerical Administrative professional to support the NY Marine & Ports commercial sales team. The role focuses on managing the contract lifecycle, onboarding paperwork, and keeping commercial records up to date to support a busy sales environment.

The ideal candidate is detail-oriented, highly organized, and capable of coordinating with Operations and Finance to ensure contracts, customer details, and updates are accurate and timely.