Commercial Real Estate Office & Operations Lead

Lee & Associates, Llc; San Francisco (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Lee & Associates San Francisco is seeking an Office Manager to oversee the daily administrative and operational functions of the San Francisco office. You will support brokers, agents, accounting, and leadership by keeping operations organized, responsive, and efficient.

The ideal candidate is dependable, highly organized, and comfortable managing multiple priorities in a fast-paced commercial real estate environment.

Qualifications

• High school diploma or equivalent is required; associate or bachelor’s degree is preferred.
• Three or more years of experience in office administration or management.
• Experience in real estate, property management, or professional services is preferred.
• Strong organizational, time management, and problem-solving skills.
• Professional written and verbal communication and ability to handle confidential information.
• Proficiency with Microsoft Office and basic IT systems.

Responsibilities

• Oversee daily office operations, including supplies, equipment, facilities, vendors, mail, and general organization.
• Serve as primary contact for employees, brokers, clients, vendors, building management, and service providers.
• Provide administrative support to brokers, including reports, forms, correspondence, and other documents.
• Process and track listing agreements, commissions, leases, invoices, and transaction files.
• Maintain accurate electronic and physical records per policy.
• Coordinate office meetings, events, and internal communications.
• Assist with onboarding of employees and contractors, including orientation and systems access.
• Coordinate with accounting on billing, accounts payable, commissions, payroll information, and expenses.
• Maintain compliance with policies, licensing, privacy, and real estate regulations.
• Maintain contact lists, license information, renewal dates, vendor records, and databases.
• Oversee office technology and services, including software subscriptions, telephony, printers, security, and tech support.
• Track expenses and assist with budget monitoring and cost control.
• Identify ways to improve office procedures and workflows.
• Complete other duties and special projects as assigned.

Skills

Organizational skills

Time management

Communication

Problem solving

Discretion

Microsoft Office proficiency

Education

High school diploma or equivalent

Associate or bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Lee & Associates San Francisco is seeking an Office Manager to oversee the daily administrative and operational functions of the San Francisco office. You will support brokers, agents, accounting, and leadership by keeping operations organized, responsive, and efficient.

The ideal candidate is dependable, highly organized, and comfortable managing multiple priorities in a fast-paced commercial real estate environment.