Commercial Quotations Lead

Barry Company; Indianapolis (IN); On-site; USD 70,000 - 90,000; Full time

Job summary

Barry Company in Indianapolis, IN seeks a Commercial Quotations Lead to prepare accurate quotes for commercial plumbing, mechanical, and HVAC projects. You will work with sales, purchasing, and customers to clarify requirements and pricing, source products, and negotiate with suppliers. You'll follow up on quotations and help transition awarded projects to order fulfillment, maintaining records and pricing integrity.

Qualifications

• Clear written and verbal communication with internal teams and external partners.
• Strong customer service and account management to support quotations.
• Ability to understand customer needs and convert quotations to orders.
• Sourcing products, negotiating pricing, and coordinating with suppliers.
• Experience in plumbing/mechanical/HVAC distribution or contracting is beneficial.
• Excellent numerical accuracy and ability to manage multiple quotations and deadlines.
• Proficiency with ERP/quotation software and standard office applications.

Responsibilities

• Prepare accurate and timely quotes for commercial plumbing, mechanical, and HVAC projects.
• Review project specs and drawings to clarify requirements and pricing.
• Source products from preferred manufacturers and negotiate pricing with suppliers.
• Ensure quotes align with margins and service standards.
• Follow up on submitted quotations and assist in revisions for awarded projects.
• Transition awarded projects to order fulfillment and maintain quotation records.

Skills

Communication

Customer service

Sales

Purchasing

ERP/quotation software

Attention to detail

Education

High school diploma

Associate or Bachelor’s preferred

Tools

ERP software

Excel

Quotation software

Job description

Company Description

Barry Company is an employee-owned distributor serving plumbing, mechanical, and HVAC contractors since 1930. The company partners with leading manufacturers to offer high-quality brands at competitive prices. Team members are committed to providing exceptional service, expert knowledge, and reliable support to customers on projects of all sizes. With four locations across Indiana, Barry Company focuses on timely delivery and strong customer relationships to help contractors succeed. Employee ownership fosters a culture of accountability, collaboration, and long-term growth.

Role Description

The Commercial Quotations Lead is a full-time, on-site role based in Indianapolis, IN. This role is responsible for preparing accurate and timely quotes for commercial plumbing, mechanical, and HVAC projects, working closely with sales teams, purchasing, and customers to clarify requirements and pricing. Day-to-day tasks include reviewing project specifications and drawings, sourcing products from preferred manufacturers, negotiating pricing with suppliers, and ensuring quotes align with company margin and service standards. The Commercial Quotations Lead will manage follow-up on submitted quotations, support account managers with revisions, and assist in transitioning awarded projects to order fulfillment. The role also involves maintaining quotation records, identifying opportunities to improve pricing processes, and contributing to strong customer relationships through responsive, knowledgeable support.

Qualifications

• Candidates should possess strong Communication skills, including clear written and verbal communication and the ability to collaborate with internal teams and external partners.


• Candidates should possess Customer Service and Account Management skills to build relationships, respond to inquiries, and support customers throughout the quotation process.


• Candidates should possess Sales skills to understand customer needs, identify opportunities, and support the conversion of quotations into orders.


• Candidates should possess Purchasing skills to source products, negotiate pricing, and coordinate with suppliers and manufacturers.


• Experience in plumbing, mechanical, or HVAC distribution or contracting is highly beneficial.


• Strong attention to detail, numerical accuracy, and organization in handling multiple quotations and deadlines.


• Proficiency with ERP or quotation software and standard office applications (e.g., Excel, Outlook).


• High school diploma required; an associate or bachelor’s degree in business, engineering, or a related field is a plus.