Commercial Plumbing Quotations Lead

Vaco; Indianapolis (IN); On-site; USD 60,000 - 82,000; Full time

Job summary

Vaco by Highspring in Indianapolis, IN, is seeking a detail-driven Commercial Quotations Lead who will prepare accurate material quotes for commercial and multifamily projects, support a small team, and ensure bids are priced right and delivered on time.

You will review plans, build take-offs, coordinate with purchasing and outside sales, and apply market conditions to keep quotes competitive while maintaining margins.

Qualifications

• 2–3 years of commercial plumbing quoting or estimating experience.
• Knowledge of commercial plumbing fixture brands helps on nuanced bids.
• Ability to read plans and perform material take-offs.

Responsibilities

• Review plans, specs, and addenda to build detailed material take-offs.
• Prepare quotes from small requests to large projects with accurate pricing and lead times.
• Incorporate market conditions like tariffs and fuel costs into quotes.
• Use ERP/quoting systems and AI tools to speed turnaround and catch errors.
• Collaborate with the manager, outside sales, and purchasing to ensure timely, accurate quotes.

Skills

Read plans & specs

ERP/CRM proficiency

AI-assisted quoting tools

Attention to detail

Time management

Communication

Tools

ERP/CRM systems

Job description

Commercial Plumbing Quotations Lead

Commercial Plumbing & Mechanical Products Distribution

Indianapolis, IN (On-site)

Our client, a well-established and growing commercial plumbing and mechanical products distributor in the Indianapolis area, is seeking a detail-driven Commercial Quotations Lead. In this hands‑on role, you'll prepare accurate, competitive material quotes for commercial and multifamily construction projects, support a small quotations team, and help ensure every bid is priced right and delivered on time.

What You'll Do

Quoting & Estimating

• Review architectural and engineering plans, specifications, and addenda for commercial and multifamily construction projects, then build detailed material take-offs (fixtures, fittings, copper piping, and related plumbing products).


• Prepare quotes ranging from smaller, single-item requests to large, complex commercial projects, ensuring pricing, quantities, lead times, and terms are accurate before submission.


• Factor in market conditions such as tariffs and commodity or fuel cost fluctuations when developing competitive, margin-conscious quotes.


• Use the company's ERP and quoting systems, including an AI-assisted quoting tool, to accelerate quote turnaround - while applying subject-matter expertise to catch and correct any system-generated errors or mismatched specifications.

Team Collaboration & Growth

• Work alongside the Manager of Commercial Quotations and one other quotations lead, focusing on higher‑volume, multifamily-style quoting while the manager oversees the most technical, specialized accounts.


• Partner with outside sales on project take-offs, bid strategy, and scope clarifications.


• Coordinate with purchasing and vendor contacts to confirm pricing, availability, substitutions, and delivery schedules.


• Gain increasing autonomy over time - as experience builds, you'll take on larger and higher-value quotes with guidance from the Manager along the way.

What You'll Bring

• At least 2-3 years of commercial plumbing quoting or estimating experience


• Product/fixture-specific knowledge is a big plus - familiarity with commercial plumbing fixture brands and specifications (e.g., faucets, toilets, fittings) helps you quote competitively on nuanced bids.


• Demonstrated ability to read plans and specifications, complete material take-offs, and manage multiple, time-sensitive quotes at once.


• Comfort working with ERP/CRM systems and openness to learning new AI-assisted quoting tools.


• Strong attention to detail, organizational skills, and clear communication.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.