Commercial Property Manager

Ascend Talent Solutions; Oakland (CA); On-site; USD 75,000 - 110,000; Full time

Job summary

Ascend Talent Solutions is seeking a Property Manager in Oakland, CA to lead building operations and the property management team. The role focuses on financial management and reporting, working closely with accounting and ownership to drive property performance.

Ideal candidates have 3–5 years in commercial real estate, a California Real Estate License with RPA or CPM, and strong Excel/Yardi/MRI proficiency to manage budgets, reporting, and lease administration.

Qualifications

• 3–5 years of commercial real estate experience with increasing responsibilities.
• California Real Estate License and RPA or CPM designations.
• Strong knowledge of finance and building operations.
• Proficient in Microsoft Excel, Word, Outlook and CRE software such as Yardi, MRI, Timberline, Building Engines.

Responsibilities

• Act as liaison between tenants and property owners.
• Develop annual property budgets and report year-end reconciliations.
• Prepare monthly reports with accruals, variances, and stacking plans.
• Coordinate with ownership and accounting for timely financial reporting.
• Oversee tenant and capital improvements within budget and schedule.
• Manage certificates of insurance for tenants and vendors.
• Handle lease administration, collections, and default proceedings.
• Maintain leases in lease administration software.
• Lead property management staff and performance reviews.
• Ensure compliance with policies, codes, and directives.
• Design annual inspection processes and execute regular inspections.
• Provide leadership for property management strategy and policy implementation.

Skills

Financial management

Leadership

Analytical skills

Education

California Real Estate License

RPA or CPM designation

Tools

Excel

Word

Outlook

Yardi

MRI

Timberline

Building Engines

Job description

Our client is a leading commercial real estate owner/developer with a Class A portfolio of over 20 million square feet of property with active construction projects in progress needs a strong financially minded Property Manager.

Job Description – The Property Manager manages the building operations and property management team members ensuring the fiscal and operational success of the building. With excellent analytical skills, the primary responsibility of the Property Manager will be the financial management and reporting for the property working closely with the accounting team and building ownership. With excellent customer service skills, the Property Manager will work with tenants and building team members to support the property retention goals. Strong teamwork and accountability are key attributes of the successful Property Manager. Additional responsibilities for the Property Manager include the following:

Responsibilities:

• Exercise functional responsibility for property management business acting as liaison between tenants and property owners
• Develop annual property budgets and reporting on year-end expense reconciliations
• Preparation of monthly reports including accruals, variance reports and stacking plan
• Liaison with owners and accounting team to ensure contract compliance, including preparation of accurate and timely financial reporting
• Manage and coordinate all tenant and capital improvements to ensure timely and proper completion of all work within budget
• Manage certificates of insurance for tenants and vendors
• Responsible for all lease administration duties, monitor collections and coordinate default proceedings
• Accurately maintain all property leases in lease administration software
• Management of property management staff including hiring and performance management
• Ensure compliance with Property Management policies and procedures, codes, regulations, and governmental agency directives
• Develop comprehensive annual inspection processes for properties; completing weekly, monthly, quarterly, annual inspections as required to meet best practices
• Provide overall property management leadership through the development and interpretation of policies and programs, coordination of information flow and property management strategy

Requirements

• 3 -5 years of previous commercial real estate experience with increasing responsibilities – ideally with Class A properties.
• California Real Estate License and RPA or CPM designations
• Strong knowledge of finance and building operations
• Highly proficient in Microsoft Excel, Word, and Outlook, Yardi, MRI, Timberline, Building Engines, and other commercial real estate software programs.
• Professional and exceptional leadership, problem solving, and analytical skills.