Commercial Assistant Property Manager

Ascend Talent Solutions; San Francisco (CA); On-site; USD 75,000 - 105,000; Full time

Job summary

Ascend Talent Solutions in San Francisco seeks a highly organized Commercial Assistant Property Manager to support multi-tenant properties with active facilities and space management.

You will collaborate with Property/Asset Managers and Engineering teams to prepare financial reports, manage tenant improvements, and drive high-quality service through vendor coordination.

Qualifications

• 3 years as an Assistant Property Manager.
• Strong knowledge of finance and building operations.
• Proficient in Microsoft Excel, Word, and Outlook, and CRE software.
• Excellent communication, problem solving, and analytical skills.
• Customer service oriented with ability to build tenant relationships.

Responsibilities

• Manage tenant correspondence, move-ins/outs, and related documents.
• Assist with aging reports and delinquencies.
• Coordinate with tenants and vendors on work orders, maintenance, and events.
• Assist with CAM charges, tax assessments, and billing adjustments.
• Ensure timely processing of above-standard tenant charges for utilities and after-hours HVAC.
• Oversee tenant and vendor insurance certificates.
• Participate in oversight of service contractors.
• Prepare tenant lease abstracts.
• Ensure tenant files meet building standards.
• Assist in capital and TI projects.
• Lead regular inspections with janitorial and service providers.
• Develop relationships with tenants and vendors.

Skills

Finance knowledge

Building operations

Communication skills

Customer service

Problem solving

Analytical skills

Relationship building

Tools

Excel

Word

Outlook

Yardi

MRI

Timberline

Building Engines

Job description

Our client is one of the largest Commercial Real Estate and Property Management companies in California developing its commercial portfolio in Northern California focused on converting and increasing the value of well-located office and industrial properties needs a highly organized and detail oriented Commercial Assistant Property Manager for a multi-tenant property with active facilities and space management.

Job Description – The Commercial Assistant Property Manager will work closely with the Property Manager, Asset Manager, Property Coordinator, and Engineering and Security teams to ensure the successful fiscal and real property management of the building. The primary responsibilities for the Commercial Assistant Property Manager will be actively participating in the preparation of the monthly and annual financial reporting packages, project managing above standard work for tenants including suite improvements and maintenance. Establishing and maintaining relationships with building vendors driving high quality work and service. Additional responsibilities for the Commercial Assistant Property Manager will include the following:

Responsibilities Include:

• Manage all tenant correspondence, move-in's and move-out's, and preparation of all related documents variances
• Assist Property Manager with the aging report and following up on delinquencies
• Interface with tenants and vendors on work order requests, on-site maintenance, improvement projects and events
• Assist Property Manager with all tenant Common Area Maintenance (CAM) charges, tax assessments, and other miscellaneous billing adjustments
• Ensure that above standard tenant bill-backs for electrical usage, after hours HVAC, and other similar charges are processed in a timely manner
• Oversee tenant and vendor insurance certificates
• Participate in performance oversight of all service contractors who perform contract services
• Prepare tenant lease abstracts
• Ensure tenant files are complete and in compliance with building standards
• Assist in overseeing various capital and TI projects
• Responsible for leading regular inspections of properties with janitorial and other building service providers
• Develop strong relationships with tenants and vendors

Position Requirements

• 3 years as an Assistant Property Manager
• Strong knowledge of finance and building operations with excellent communication skills.
• Highly proficient in Microsoft Excel, Word, and Outlook, Yardi, MRI, Timberline, Building Engines, and other commercial real estate software programs.
• Professional with exceptional problem solving and analytical skills.
• Excellent customer service skills and ability to develop long term relationships with tenants.