Commercial Property Management Assistant — Growth Role

BKM Management Company; Signal Hill (CA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Competitive pay

Bonus

Medical insurance

Dental insurance

Vision insurance

Life insurance

Pet insurance

Disability insurance

Paid time off

401k with match

Professional development

Fun work vibe

Job summary

BKM Management Company in Signal Hill, CA is seeking an Assistant Property Manager to support the Property Manager and keep client facilities running smoothly. The role is 100% in-office, five days a week, with duties spanning administration, accounts payable, tenant relations, and contract administration.

Ideal candidates will have 3–5 years in commercial property management, excellent communication, and proficiency with Microsoft Office and Yardi.

Qualifications

• Bachelor’s degree in real estate or business preferred.
• 3–5 years of work experience in a property management role within commercial real estate.
• Excellent written and oral communication skills.
• Diplomatic written and verbal communication.
• Strong organizational and administrative skills with attention to detail.
• Strong computer skills including Microsoft Office.
• Motivated and results-driven with strong work ethic.
• Exercise discretion and independent judgement.
• Yardi experience a plus.
• Champion the use of AI and emerging technologies to improve process efficiency.

Responsibilities

• Handle a broad range of administrative tasks for the office.
• Prepare documents using Excel and Word.
• Maintain office organization, filing, and scanning support.
• Support the property team with ad-hoc projects.
• Act as Receptionist by answering and directing phone calls.
• Code and submit invoices daily through Yardi accounts payable system.
• Weekly collections follow up on delinquent accounts.
• Twice per month accounts receivable and collections reporting to senior PM.
• Respond to tenant work orders and ensure timely completion.
• Prepare tenant billbacks monthly and coordinate with PM for approval.
• Set up job codes and input capital contracts in Yardi.
• Review and complete tasks in ASANA.
• Prepare vendor contracts and cancellations.
• Process new vendor set ups and DocuSign agreements.
• Maintain tenant information database and Critical Dates report.
• Assist with annual operating budgets and expense reconciliations.

Skills

Communication skills

Microsoft Office

Organizational skills

Diplomatic communication

Independent judgment

AI adoption

Education

Bachelor’s degree in real estate

Tools

Yardi

ASANA

DocuSign

Excel

Word

Job description

BKM Management Company in Signal Hill, CA is seeking an Assistant Property Manager to support the Property Manager and keep client facilities running smoothly. The role is 100% in-office, five days a week, with duties spanning administration, accounts payable, tenant relations, and contract administration.

Ideal candidates will have 3–5 years in commercial property management, excellent communication, and proficiency with Microsoft Office and Yardi.