Commercial Property Coordinator – In-Office

Ultimate Staffing; Irvine (CA); On-site; USD 43,000 - 45,000; Full time

Job summary

Leading Real Estate Company in Irvine seeks a Property Coordinator to support commercial retail real estate portfolio and tenants. You will assist executives and manage administrative tasks to ensure high-quality tenant service and efficient operations.

The role emphasizes organization, communication, and coordination, with CA license as a plus. In-office, full-time, compensation $31.00–$33.00 per hour, with room for growth in a thriving real estate environment.

Qualifications

• Experience in real estate administrative roles or property management environments.
• Highly organized and detail-oriented.
• Friendly with excellent customer service skills.
• Able to multitask and prioritize effectively.
• Strong written and verbal communication.
• Proficient in Microsoft Office; AVID or MRI experience a plus.

Responsibilities

• Answer phones and assist tenants, vendors, and visitors with inquiries.
• Respond to tenant requests and coordinate follow-up through completion.
• Enter and track work orders through the work order system – AVID.
• Coordinate service requests with building engineers and outside vendors.
• Track and maintain tenant, vendor COIs.
• Assist with tenant correspondence, notices, and property memorandums.
• Maintain organized tenant, vendor, and property files.
• Process and track tenant move-ins and move-outs paperwork.
• Support day-to-day operations for multiple commercial properties.
• Provide administrative support to the Property Manager and ops team.
• Assist with special projects and additional duties as assigned.

Skills

Customer service

Multitasking

Communication skills

Microsoft Office

Organizational skills

Attention to detail

Education

CA Real Estate License (preferred)

Tools

AVID

MRI

Job description

Leading Real Estate Company in Irvine seeks a Property Coordinator to support commercial retail real estate portfolio and tenants. You will assist executives and manage administrative tasks to ensure high-quality tenant service and efficient operations.

The role emphasizes organization, communication, and coordination, with CA license as a plus. In-office, full-time, compensation $31.00–$33.00 per hour, with room for growth in a thriving real estate environment.