Property Coordinator

Ultimate Staffing; Irvine (CA); On-site; USD 43,000 - 45,000; Full time

Job summary

Leading Real Estate Company in Irvine seeks a Property Coordinator to support commercial retail real estate portfolio and tenants. You will assist executives and manage administrative tasks to ensure high-quality tenant service and efficient operations.

The role emphasizes organization, communication, and coordination, with CA license as a plus. In-office, full-time, compensation $31.00–$33.00 per hour, with room for growth in a thriving real estate environment.

Qualifications

• Experience in real estate administrative roles or property management environments.
• Highly organized and detail-oriented.
• Friendly with excellent customer service skills.
• Able to multitask and prioritize effectively.
• Strong written and verbal communication.
• Proficient in Microsoft Office; AVID or MRI experience a plus.

Responsibilities

• Answer phones and assist tenants, vendors, and visitors with inquiries.
• Respond to tenant requests and coordinate follow-up through completion.
• Enter and track work orders through the work order system – AVID.
• Coordinate service requests with building engineers and outside vendors.
• Track and maintain tenant, vendor COIs.
• Assist with tenant correspondence, notices, and property memorandums.
• Maintain organized tenant, vendor, and property files.
• Process and track tenant move-ins and move-outs paperwork.
• Support day-to-day operations for multiple commercial properties.
• Provide administrative support to the Property Manager and ops team.
• Assist with special projects and additional duties as assigned.

Skills

Customer service

Multitasking

Communication skills

Microsoft Office

Organizational skills

Attention to detail

Education

CA Real Estate License (preferred)

Tools

AVID

MRI

Job description

Leading Real Estate company is looking for a Property Coordinator to join their corporate Irvine office. We're looking for a motivated Property Coordinator to support our commercial retail, real estate portfolio and help deliver exceptional service to our tenants and Executives. This position offers an exciting opportunity to contribute to a thriving real estate environment while developing your skills in property management and administrative excellence. CA Real Estate License is a plus.

Duties

• Answer phones and assist tenants, vendors, and visitors with general inquiries
• Respond to tenant requests and coordinate follow-up through completion
• Enter and track work orders through the work order system- AVID
• Coordinate service requests with building engineers and outside vendors
• Track and maintain tenant and vendor Certificates of Insurance (COIs)
• Assist with tenant correspondence, notices, and property memorandums
• Maintain organized tenant, vendor, and property files
• Process and track tenant move-ins and move-outs paperwork
• Support day-to-day operations for multiple commercial properties
• Provide administrative support to the Property Manager and ops team
• Assist with special projects and additional duties as assigned

Experience

• Experience in real estate administrative roles or property management environments.
• Highly organized and detail-oriented
• Friendly with excellent customer service skills
• Able to multitask and prioritize effectively
• A strong communicator, both written and verbal
• Proficient in Microsoft Office
• AVID or MRI
• This is a full time in office role paying $31.00-$33.00 an hour

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.