Commercial Property Assistant Manager - Operations & Growth

Vestar Properties Inc.; Fremont (CA); On-site; USD 70,000 - 80,000; Full time

Job summary

Vestar Properties Inc. is seeking a Commercial Assistant Property Manager in Fremont, CA to support the Property Manager with daily operations of the retail property portfolio.

The role focuses on rent collection assistance, vendor coordination, lease abstracts, reporting, and maintaining accurate records. Strong organizational skills and attention to detail are essential to ensure smooth property operations and tenant satisfaction.

Responsibilities

• Performing periodic site inspections
• Assist Property Manager in collection of delinquent rent and other charges
• Research and preparation of default letters
• Common area maintenance reconciliation preparation in collaboration with the property accountant
• Coding of vendor invoices
• Tenant account reconciliations and adjustments
• Initial preparation of monthly reports
• Preparing draft lease abstracts for Property Manager review
• Assist in preparation and collection of estoppel certificates
• Prepare What’s Happening notices for projects
• Maintain updated service contracts for all properties
• Maintain updated certificate of insurance information for tenants and contractors
• Maintain updated records of real estate licenses
• Maintain updated tenant and contractor lists
• Track and implement rental increases with assistance from accounting and Property Manager
• Assist in collection of gross sales information
• Handle and track all work orders for their properties
• Demonstrate high attention to detail and organizational skills
• Able to take direction with minimal oversight
• Be dedicated to productive outcomes for the business
• Adapt to changing situations and processes to improve efficiency
• Maintain office records and files for ready reference
• Remain adaptable to changes that improve efficiency and productivity
• Exhibit self-discipline and professionalism in all interactions
• Maintain a positive and cooperative demeanor with owners, tenants and staff

Education

4-year College Degree Preferred

2-4 years’ Retail/Commercial Property Management Experience

Job description

Vestar Properties Inc. is seeking a Commercial Assistant Property Manager in Fremont, CA to support the Property Manager with daily operations of the retail property portfolio.

The role focuses on rent collection assistance, vendor coordination, lease abstracts, reporting, and maintaining accurate records. Strong organizational skills and attention to detail are essential to ensure smooth property operations and tenant satisfaction.