Commercial Property Assistant Manager – Growth & Ops

Vestar; Fremont (CA); On-site; USD 70,000 - 80,000; Full time

Job summary

Vestar is seeking a Commercial Assistant Property Manager in Fremont, CA to support the Property Manager in day-to-day operations and financial administration for assigned retail properties. The role emphasizes diligence, organization, and proactive communication with tenants, vendors, and internal teams to optimize performance and ensure lease, budget, and regulatory compliance.

Responsibilities include rent collection support, CAM reconciliations, maintenance tracking, reporting, and preparing

Qualifications

• 4-year College Degree Preferred.
• 2–4 years’ Retail/Commercial Property Management Experience.

Responsibilities

• Performing periodic site inspections.
• Assist Property Manager in collection of delinquent rent and other charges.
• Research and preparation of default letters.
• Common area maintenance reconciliation preparation with property accountant.
• Coding of vendor invoices.
• Tenant account reconciliations and adjustments.
• Initial preparation of monthly reports components.
• Preparing draft lease abstracts for Property Manager review.
• Assist Property Manager in the preparation and collection of estoppel certificates.
• Prepare What’s Happening notices for projects.
• Maintain updated service contracts for all properties.
• Maintain updated certificate of insurance information for tenants and contractors.
• Maintain updated records of real estate licenses and tenant lists.
• Track and implement rental increases with accounting and Property Manager.
• Assist in collection of gross sales information.
• Handle and track all work orders for properties.

Skills

Detail oriented

Organized

Adaptable

Communication

Education

4-year College Degree Preferred

2–4 years Retail/Commercial Property Management Experience

Job description

Vestar is seeking a Commercial Assistant Property Manager in Fremont, CA to support the Property Manager in day-to-day operations and financial administration for assigned retail properties. The role emphasizes diligence, organization, and proactive communication with tenants, vendors, and internal teams to optimize performance and ensure lease, budget, and regulatory compliance.

Responsibilities include rent collection support, CAM reconciliations, maintenance tracking, reporting, and preparing