Commercial Property Administrator & Office Manager

D4 URBAN LLC; Denver (CO); On-site; USD 60,000 - 70,000; Full time

Job summary

Join a dynamic team as a Commercial Property Administrator & Office Manager at D4 URBAN LLC in Denver, CO. This role involves managing diverse administrative tasks, supporting a commercial property management team, and fostering positive relationships with tenants and service providers. Ideal candidates will bring strong organizational skills, proficiency in Microsoft Office, and a professional and proactive approach to the work environment.

Qualifications

• Minimum 5 years of executive or high-level administrative support experience, ideally in commercial real estate.
• Proficiency in Microsoft Office Suite required.
• Strong communication skills and professional demeanor essential.

Responsibilities

• Provide high-level administrative support to the Director of Operations and property management team.
• Manage tenant service requests and maintain tenant/vendor relationships.
• Compile and format documents for reports, spreadsheets, and presentations.

Skills

Attention to detail

Written and verbal communication

Self-motivated

Resourcefulness

Organizational skills

Tools

Microsoft Office Suite

Adobe Acrobat Pro

Job description

Commercial Property Administrator & Office Manager

Join to apply for the Commercial Property Administrator & Office Manager role at D4 URBAN LLC

Commercial Property Administrator & Office Manager

1 day ago Be among the first 25 applicants

Join to apply for the Commercial Property Administrator & Office Manager role at D4 URBAN LLC

This range is provided by D4 URBAN LLC. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$60,000.00/yr - $70,000.00/yr

Additional compensation types

Annual Bonus

CFPM, LLC is the exclusive property management company for the Denver Design District and Broadway Marketplace.Together with our affiliated development company, D4 Urban, LLC, we are committed to maintaining our existing properties to the highest level of standards and creating environments that meet the needs of our community and tenants.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

As Commercial Property Administrator & Office Manager, you will support a small but dynamic commercial property management team and the entire office by handling diverse administrative tasks and special projects. You will be an important member of the team and critical to its success in providing exceptional service to our tenants and community.Your role will require adaptability, precision, and a proactive mindset. You’ll help foster a service-oriented environment, strengthen vendor and tenant relationships, and uphold CFPM, LLC standards and systems.

The ideal candidate is highly organized, technologically adept, and thrives in a fast-paced environment where responsibilities vary daily. This is a long-term, hands-on role suited for someone who values teamwork, is confident to share new ideas and offer process improvements and takes great pride in their work.

CORE RESPONSIBILITIES:

• Provide high-level administrative support to the Director of Operations and property management team, including contracted service partners (e.g., security, janitorial).
• Prepare, format, and proofread documents including correspondence, reports, spreadsheets, and presentations using Microsoft Word, Excel, and Outlook.
• Create annotated documents and maps using Adobe Acrobat Pro (proficiency is a plus).
• Manage calendars, coordinate meetings, and schedule appointments.
• Review daily security reports, extract relevant information, and take appropriate follow-up actions.
• Promptly and accurately monitor and dispatch tenant service requests and work orders.
• Maintain and update tenant and vendor records, as well as building-specific data.
• Assist with tenant onboarding/offboarding: welcome letters, key distribution, and system updates.
• Maintain and organize digital and physical filing systems with consistency and accuracy.
• Serve as liaison between tenants, vendors, and internal staff to ensure professional and responsive communication.
• Build and maintain long-term professional relationships with tenants and service providers.
• Conduct occasional property tours and inspections.
• Participate in administrative initiatives and special projects as needed.
• Monitor team communication threads (e.g., text messages) during business hours using a company-provided or reimbursed personal phone.

QUALIFICATIONS:

• Proficiency in Microsoft Office Suite with emphasis on Excel, Word, and Outlook (advanced formatting and data functions in Excel preferred).
• Exceptional attention to detail and follow-through.
• Self-motivated, resourceful, and capable of working independently.
• Ability to manage multiple priorities with professionalism and accuracy.
• Adobe Acrobat Pro experience is a plus.
• Strong written and verbal communication skills.
• Minimum 5 years of executive or high-level administrative support experience, ideally in commercial real estate or property management.
• Professional demeanor and collaborative work ethic.
• Willingness to adjust responsibilities or work overtime as business needs require.
• Successful completion of background and credit checks.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Sales and Management

Referrals increase your chances of interviewing at D4 URBAN LLC by 2x

Get notified about new Property Administrator jobs in Denver, CO.

Property Manager - Residences at Franklin Park

Assistant Property Manager -Residences at Franklin Park

Denver, CO $65,000.00-$85,000.00 1 month ago

Denver, CO $65,000.00-$70,000.00 2 weeks ago

Property Manager - Commercial - Principals Only (No Recruiters)

Assistant Property Manager - Mural Apartments

Associate Manager; Property Management and Real Estate Sales

Assistant Property Manager- Foothills Park

Aurora, CO $78,000.00-$82,000.00 1 week ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.