Commercial Operations Coordinator: Billing & Project Support

Strata Clean Energy; Durham, Northern (NC, KY); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical/Dental/Vision insurance

PTO

401(k) with company match

Job summary

Strata Clean Energy in Durham, NC is seeking an entry-level Commercial Operations Coordinator to support the day-to-day financial, commercial, and administrative activities of PGS service operations.

You will help convert approved scopes into task orders and purchase orders, assist with invoicing readiness and forecasts, maintain records, and coordinate information across Operations, Finance, Legal, Subcontracts, and project teams under PGS leadership.

Qualifications

• Associate/bachelor’s degree or coursework in business, finance, accounting, construction management, or PM preferred.
• Zero to two years in financial operations, billing, or project coordination preferred.
• Exposure to POs, SOs, invoices, forecasts, or management reporting helpful.
• Willingness to learn ERP, accounting, PM, document control, and reporting systems.

Responsibilities

• Maintain budget files, forecast inputs, overhead tracking, PO logs, and invoice status reports.
• Assist with task orders, PO tracking, schedules of values, and scope-to-budget tracking.
• Prepare and maintain proposals, task orders, change orders, and customer-facing packages.
• Track billing status, invoice readiness, AR inputs, milestone billing, and WIP documentation.
• Support billing standards, invoicing requirements, doc workflows with Finance, Legal, Subcontracts, and Operations.
• Compile information for management reports: QBRs/MBRs, KPI inputs, forecasts, and PO reviews.
• Support routine financial and operational analysis by organizing data and identifying variances.
• Coordinate follow-up across Operations, PMO, Finance, Accounting, Legal, Subcontracts, EPC to reduce delays.

Skills

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Attention to detail

Organization

Written communication

Education

Associate/bachelor’s degree or coursework in business/finance/PM

Tools

ERP systems

Accounting software

Project management tools

Document control systems

Job description

Strata Clean Energy in Durham, NC is seeking an entry-level Commercial Operations Coordinator to support the day-to-day financial, commercial, and administrative activities of PGS service operations.

You will help convert approved scopes into task orders and purchase orders, assist with invoicing readiness and forecasts, maintain records, and coordinate information across Operations, Finance, Legal, Subcontracts, and project teams under PGS leadership.