Administrative Support Coordinator

Strata Clean Energy; Durham (NC); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

PTO

401K with company matching

Job summary

Strata Clean Energy is seeking an Administrative Support Coordinator to assist the Senior Operations Manager and Construction teams from our Durham, NC headquarters, with travel up to 40% to project sites in VA, NC, and SC. The role focuses on timekeeping oversight, audits, reporting, and building efficient workflows for document control.

This full-time office position requires a High School diploma or GED, at least 6 years in an administrative role, and advanced Microsoft Excel skills.

Qualifications

• Minimum High School Diploma or GED.
• Minimum 6 years in an administrative role.
• Advanced skills in Microsoft Excel and MS Office.
• Experience with Kronos Timekeeping is preferred.
• Effective communication and multi-tasking abilities.

Responsibilities

• Assist in onboarding Construction team hires and support field operations.
• Provide administrative support for projects and payroll-related tasks.
• Oversee time-keeping systems and perform payroll audits.
• Develop and manage document control workflows and training materials.
• Prepare weekly/monthly reports and coordinate special projects.

Skills

Administrative experience

Time management

Communication skills

Education

High School Diploma or GED

Tools

Microsoft Excel

Kronos Timekeeping

Microsoft Office Suite

Job description

Description

The Administrative Support Coordinator assists the Senior Operations Manager by handling administrative tasks that support the Construction Administrators and the FTR (First Time Right) Construction Training Teams in the field. This role provides guidance and additional support to the Construction Administrators including management of allocated hours for all field personnel, performing audits, preparing and distributing weekly/monthly reports, developing and managing workflow processes for document control, processing our per diem program, and corporate policy compliance. **This position is based full-time in office at our Durham NC Headquarters, with travel as needed (up to 40%) to support our Construction Admins on project sites in VA, NC, and SC **

Summary:

We’re leading the industry in sustainable energy careers. We understand that our employees are the lifeblood of the company. We strive to align company goals with those of our employees. We're constantly innovating to make a difference for our customers, our employees, and our planet. Our mission is to make a difference by developing cost-efficient alternatives to traditional energy sources, without long-term dependence on government subsidies. We’re leading the industry in sustainable energy careers. We hope you’ll join us.

Essential Duties and Responsibilities:

• Assist in onboarding efforts of Construction Team new hires
• Support all administrative efforts of Construction field operations
• Provide additional support to the Construction Administrative team
• Provide administrative support for projects in the absence of team members
• Oversight of time-keeping systems for all field staff to support payroll efforts
• Perform audits of payroll systems
• Assist in compilation of training documents/manuals
• Assist with formatting SOPs & SWIs
• Act as liaison of corporate payroll, staffing agencies and field employees
• Ensure the Kronos time-keeping system remains up to date
• Maintain the Construction Administrative SharePoint site
• Champion document control efforts
• Assist in office setup of new projects upon initial mobilization of the construction execution team
• Track and manage office supplies of construction site trailers
• Prepare documents associated with construction and project management
• Assist in correction of payroll deficiencies
• Assist in special projects
• Compile data, statistics and other information for weekly/monthly reports to senior staff
• Other duties as assigned by the Sr. Operations Manager

Education and/or Work Experience Requirements:

• Minimum High School Diploma or GED
• Minimum 6 years in an administrative role
• Strong knowledge of Microsoft Office applications, with Advanced skills in Microsoft Excel
• Experience in construction environment is a plus
• Experience in the Kronos Timekeeping system

Must have ability to communicate clearly (verbally and written)

Must be organized, detail focused, and able to multi-task

Physical Requirements/Work Environment:

The majority of this work is performed in an office environment and requires travel/overnight stays. Will be required to perform physical labor. Must be able to sit, stand, bend, twist and lift up to 30 pounds.

Perks and Benefits

we offer medical/dental/vision insurance plans, PTO, and 401K with a company matching portion.

About Us

Strata Clean Energy is a leading developer, EPC, and service provider for utility-scale solar and storage systems in the United States. We control and self-perform all processes from our nationwide solar and storage developments, to construction, O&M, and Asset Management.

Our employees are empowered to drive our business in a collaborative, creative, and passion-driven environment that fosters long-term professional growth. There is a lot to learn at Strata, but we’re here to help you give your best and have a good time doing it.

At Strata, you’re part of something big. We’re leading the industry in sustainable energy careers. We are driving innovation to make a difference for our customers, our employees, and our planet. Join us in powering the future.

Strata Solar is anequal opportunity and affirmative action employer. Strata Solar is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.