PGS Commercial Operations Coordinator

Strata Clean Energy; Durham, Northern (NC, KY); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical/Dental/Vision insurance

PTO

401(k) with company match

Job summary

Strata Clean Energy in Durham, NC is seeking an entry-level Commercial Operations Coordinator to support the day-to-day financial, commercial, and administrative activities of PGS service operations.

You will help convert approved scopes into task orders and purchase orders, assist with invoicing readiness and forecasts, maintain records, and coordinate information across Operations, Finance, Legal, Subcontracts, and project teams under PGS leadership.

Qualifications

• Associate/bachelor’s degree or coursework in business, finance, accounting, construction management, or PM preferred.
• Zero to two years in financial operations, billing, or project coordination preferred.
• Exposure to POs, SOs, invoices, forecasts, or management reporting helpful.
• Willingness to learn ERP, accounting, PM, document control, and reporting systems.

Responsibilities

• Maintain budget files, forecast inputs, overhead tracking, PO logs, and invoice status reports.
• Assist with task orders, PO tracking, schedules of values, and scope-to-budget tracking.
• Prepare and maintain proposals, task orders, change orders, and customer-facing packages.
• Track billing status, invoice readiness, AR inputs, milestone billing, and WIP documentation.
• Support billing standards, invoicing requirements, doc workflows with Finance, Legal, Subcontracts, and Operations.
• Compile information for management reports: QBRs/MBRs, KPI inputs, forecasts, and PO reviews.
• Support routine financial and operational analysis by organizing data and identifying variances.
• Coordinate follow-up across Operations, PMO, Finance, Accounting, Legal, Subcontracts, EPC to reduce delays.

Skills

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Attention to detail

Organization

Written communication

Education

Associate/bachelor’s degree or coursework in business/finance/PM

Tools

ERP systems

Accounting software

Project management tools

Document control systems

Job description

Description

The Commercial Operations Coordinator supports the day-to-day financial, commercial, and administrative activities of PGS (Power Generation Solutions) service operations. This entry-level role assists with converting approved scopes into task orders, purchase orders, billing support, forecast inputs, and management reporting. The position maintains accurate records, tracks required commercial documentation, supports invoice readiness, and coordinates information across Operations, Finance, Accounting, Subcontracts, Legal, PMO, and project teams under the direction of PGS leadership.

Summary

We’re leading the industry in sustainable energy careers. We understand that our employees are the lifeblood of the company. We strive to align company goals with those of our employees. We're constantly innovating to make a difference for our customers, our employees, and our planet. Our mission is to make a difference by developing cost-efficient alternatives to traditional energy sources, without long-term dependence on government subsidies. We’re leading the industry in sustainable energy careers. We hope you’ll join us.

Essential Duties and Responsibilities:

• Support PGS financial operations by maintaining budget files, forecast inputs, overhead tracking, purchase order logs, invoice status reports, and other routine financial and operational records.
• Assist with commercial administration for PGS engagements, including task order preparation, purchase order tracking, schedule of values support, basic scope-to-budget tracking, and follow-up on approval workflows.
• Prepare and maintain commercial support materials, including quote backup, schedules of value, labor and cost inputs, and supporting documentation for proposals, task orders, change orders, and customer-facing commercial packages.
• Track billing status, invoice readiness, purchase order availability, AR import inputs, milestone billing support, WIP documentation, and related items needed to identify delayed revenue, missing information, or documentation gaps for follow-up.
• Assist with maintaining billing standards, invoicing requirements, documentation expectations, task order templates, change-order logs, and related workflow materials in coordination with Finance, Accounting, Legal, Subcontracts, and Operations.
• Compile and organize information for management reporting, including QBRs, MBRs, scorecards, forecast updates, budget and purchase order reviews, KPI/OKR inputs, and other routine reporting packages.
• Assist with routine financial and operational analysis by organizing data, checking source information, updating trackers, and identifying variances, missing inputs, or process issues for review by leadership or senior team members.
• Coordinate routine follow-up across Operations, PMO, Finance, Accounting, Legal, Subcontracts, EPC, and project teams to reduce missing information, approval delays, billing friction, and administrative bottlenecks.
• Support onboarding and administration of new service lines, customers, vendors, and internal processes by collecting required inputs, preparing documentation, updating trackers, and maintaining repeatable workflows for quoting, contracting, billing, and reporting.

Education and/or Work Experience Requirements:

• Associate degree, bachelor’s degree, certificate program, or coursework in business administration, finance, accounting, construction management, project management, or a related field preferred. Equivalent work experience may be considered in lieu of formal education.
• Zero to two years of experience in financial operations, billing, accounting support, construction administration, project coordination, office administration, or a related support role preferred. Internship, co-op, administrative, or project-based experience may be considered.
• Exposure to purchase orders, task orders, change orders, schedules of value, invoices, billing backup, forecasts, budget reviews, or management reporting preferred, but not required.
• Exposure to construction, engineering, energy, utility, industrial services, EPC, or other project-based service environments preferred, but not required.
• Basic proficiency with Microsoft Excel, Outlook, Teams, and other Microsoft Office tools required. Willingness and ability to learn ERP, accounting, project management, document control, and reporting systems is required.
• Strong attention to detail, organization, follow-through, written communication, and willingness to learn how to coordinate information across multiple internal stakeholders and approval paths.

Physical Requirements / Work Environment:

• Primarily performs work in an office environment using a computer, phone, and standard office equipment for extended periods.
• Regularly communicates with internal teams, vendors, subcontractors, and project stakeholders through meetings, email, phone calls, and collaboration platforms.
• Occasionally travels to project work sites, customer locations, or company offices to support project coordination, attend meetings, observe work activities, or gather information related to commercial, billing, or documentation requirements.
• When visiting project sites, must follow applicable site safety requirements and may be required to wear personal protective equipment, including hard hat, safety glasses, high-visibility vest, gloves, and safety footwear.

Perks and Benefits:

we offer medical/dental/vision insurance plans, PTO, and 401K with a company matching portion.

About Us

Strata Clean Energy is a leading developer, EPC, and service provider for utility-scale solar and storage systems in the United States. We control and self-perform all processes from our nationwide solar and storage developments, to construction, O&M, and Asset Management.

Our employees are empowered to drive our business in a collaborative, creative, and passion-driven environment that fosters long-term professional growth. There is a lot to learn at Strata, but we’re here to help you give your best and have a good time doing it.

At Strata, you’re part of something big. We’re leading the industry in sustainable energy careers. We are driving innovation to make a difference for our customers, our employees, and our planet. Join us in powering the future.

Strata Solar is anequal opportunity and affirmative action employer. Strata Solar is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.