Commercial Office Administrator – QuickBooks & Billing

ELECTRA; Cary (NC); Sur place; USD 30 000 - 36 000; Plein temps

Avantages offerts par ce poste

Medical, dental, vision, life

PTO after introductory period

Résumé du poste

Electra Solutions LLC, a licensed electrical contractor in Cary, NC, seeks an organized, numbers-minded Office Administrator to run the back office as we expand into commercial work. You will manage AR/AP in QuickBooks, prepare pay apps, handle liens and vendor setup, and support project teams in a fast-growing environment.

The role offers hourly pay of $22–$26, medical/dental/vision/life, and PTO after an introductory period, with in-person work in Cary. Equal opportunity employer.

Qualifications

• 3–5 years of office or accounting administration, preferably in construction.
• Strong QuickBooks skills (Online or Desktop) with AR/AP and reconciliations.
• Familiarity with pay apps, retainage and lien waivers is a big plus.
• Comfortable with Google Workspace; organized and dependable.

Responsabilités

• Manage AR/AP in QuickBooks: invoicing, progress billing, vendor bills, payments and reconciliations.
• Prepare pay applications (AIA G702/G703), track retainage and follow up on collections.
• Handle lien waivers, subcontractor/vendor setup, W-9s and certificates of insurance.
• Keep job files, contracts, change orders and submittals organized.
• Maintain our profiles on GC bid platforms and vendor portals.
• Support permitting paperwork and inspection scheduling.
• Answer phones, coordinate schedules and support the project manager and field team.

Connaissances

Office administration

QuickBooks

Google Workspace

Attention to detail

Outils

QuickBooks (Online/Desktop)

Google Workspace

Description du poste

Electra Solutions LLC, a licensed electrical contractor in Cary, NC, seeks an organized, numbers-minded Office Administrator to run the back office as we expand into commercial work. You will manage AR/AP in QuickBooks, prepare pay apps, handle liens and vendor setup, and support project teams in a fast-growing environment.

The role offers hourly pay of $22–$26, medical/dental/vision/life, and PTO after an introductory period, with in-person work in Cary. Equal opportunity employer.