Office Manager

Triad Electric; Chattanooga (TN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health Coverage PPO

Dental Coverage

Paid Vacation

Employer 401K

Conferences for growth

Flexible Schedule

Year end bonus

Job summary

Triad Electric is seeking an Office Manager for our Chattanooga, TN office to oversee all Accounts Receivable functions and construction accounting tasks. The role requires working closely with the AP manager and project managers to ensure timely communication and accurate financial reporting.

Ideal candidates will have a Bachelor's degree in Accounting or Finance (or equivalent experience) and strong attention to detail, with knowledge of Foundation accounting software.

Qualifications

• Experience with accounting software and financial statements
• Proficiency with Foundation software is a plus
• Bachelor's degree in Accounting or Finance or equivalent experience
• Strong attention to detail and organizational skills

Responsibilities

• Manage T&M invoicing to customers
• Handle all AIA billings and lien waivers required each month
• Journal entries in Foundation accounting software
• Handle all certified payroll reports
• Generate monthly aging reports and follow up with customers on collections
• Coordinate with CPA firm regarding TN Tap portal and tax filings
• Assist Project Managers with project closeout and documentation

Skills

Bookkeeping

Financial reporting

Communication

Independent work

Education

Bachelor's degree in Accounting or Finance

Certified Bookkeeper / CPA (plus)

Tools

Foundation accounting software

Job description

• Triad Electric is a well-established commercial and industrial electrical contractor that provides top-notch electrical services in the region. We have decades of expertise, excellent service, and quality workmanship. Our customers include a diverse range of industries from small commercial tenants to large industrial clients and everything in between.

Role Description

• This is a full-time, in-office role for an Office Manager at our Chattanooga, TN office. The office manager will be responsiblefor all Accounts Receivable functions including but not limited to; AIA billings & pay applications, Time & Material invoicing, communicating with customers about current and past due invoices, issuing monthly aging report to project managers, data entry in accounting software and reconciliation of bank statements for all accounts. In addition to AR/accounting responsibility, the office manager will be expected to work independently with our AP manager and project managers to ensure timely flow & communication throughout the office. The office manager is expected to have some experience and understanding of construction accounting as the candidate will work closely with VP and upper management throughout the year in preparation of fiscal year end...

Tasks include:

• Manage T&M invoicing to customers
• Handle all AIA billings and lien waivers required each month.
• Journal entries in Foundation accounting software
• Handle all certified payroll reports.
• Generate monthly aging reports and follow up with customers about collection
• Manage City, county, state and federal taxes - coordinate with CPA firm regarding TN Tap portal.
• Manage office supplies
• Coordinate with urgent cares/hospitals if employee has been injured on job
• Closely involved with upper management/CPA closing out fiscal year
• Manage insurance needs (workers comp, vehicles, group health, etc.)
• Manage company wide Verizon cellular plan
• Generate and issue W2s & 1099s at year end
• Coordinate with PMs on setting up new jobs- job folder for project docs, issue subcontracts to vendors, etc.
• Answer and direct incoming phone calls to office
• Manage E-verify process and drug testing program for all new employees
• Manage retirement accounts / ERISA
• Assist ProjectManagers with project buyout, documentation, closeout, and tasks throughout duration of projects.
• Manage OCIP/CCIP programs for customers Manage DOT/CDL driver requirements

Qualifications

• Proficient in financial statements, bookkeeping, and journal entries (accounting)
• Expertise in using accounting software. Triad uses Foundation software and familiarity with that system is a plus
• Experience in finance or a similar field Attention to detail and strong organizational skills
• Ability to work independently and in a team
• Excellent written and verbal communication skills
• Bachelor's degree in Accounting or Finance, or equivalent experience strongly recommended Certifications such as Certified Bookkeeper or similar are a plus

Benefits Include

• Full Time
• Individual/Family Health Coverage PPO at no cost to employee
• Dental coverage for individual/family at no cost to employee
• Vacation 2 weeks in first year, 3 weeks all years after
• Employer funded 401K
• Business funded conferences available for growth and career development
• Flexible Schedule options
• Year end performance bonus

Administrative In-Office Working hours consist of Monday - Thursday 8:00am - 5:00pm andFriday 8:00am-4:00pm with flexibility to adjust as needed.