Commercial Litigation Assistant

Cambridge & Sterling LLC; Naples (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

A regional law firm is looking for a Legal Assistant specializing in commercial litigation to provide comprehensive support for attorneys. The successful candidate will manage case documentation, perform court filings, and assist in maintaining organized records, ensuring compliance with deadlines. With a focus on detail and strong communication skills, candidates should have 3–5 years of experience in a legal environment. This is a fully on-site position based in Naples, Florida, requiring active participation in a dynamic office setting.

Qualifications

• Minimum of 3–5 years of experience in a legal assistant or legal administrative role.
• Prior experience supporting commercial litigation matters strongly preferred.

Responsibilities

• Provide litigation support to attorneys across all phases of commercial litigation matters.
• Prepare, edit, proofread, and finalize legal documents.
• Perform electronic filing in state, federal, and appellate courts.
• Maintain attorney calendars and schedule meetings and depositions.
• Organize, maintain, and manage paper and electronic case files.

Skills

Strong knowledge of commercial litigation processes

Advanced proficiency in Microsoft Word

Professional communication skills

Attention to detail

Education

Equivalent combination of education and relevant professional experience

Tools

iManage

Legal Tracker

Adobe Professional

Job description

The Legal Assistant – Commercial Litigation provides comprehensive administrative and litigation support to attorneys handling complex commercial litigation matters. This role is responsible for managing case documentation, court filings, and attorney calendars while ensuring accuracy, compliance, and efficiency in a fast-paced legal environment. The position plays a critical role in supporting case progression, maintaining organized records, and enabling attorneys to meet deadlines and client expectations.

Key Responsibilities

• Provide litigation support to attorneys across all phases of commercial litigation matters.
• Prepare, edit, proofread, and finalize legal documents including pleadings, motions, discovery, and correspondence.
• Perform electronic filing in state, federal, and appellate courts in accordance with court rules and deadlines.
• Maintain attorney calendars, schedule meetings, depositions, and conferences, and track key deadlines.
• Enter attorney time and prepare expense reports in the firm’s billing systems.
• Organize, maintain, and manage paper and electronic case files for use in depositions, hearings, and trials.
• Upload documents, update electronic records, and generate reports as needed.
• Utilize Microsoft Office tools extensively, including Word, Outlook, and related applications.
• Provide general administrative support and assist with additional duties as assigned.

Minimum Education & Experience Requirements

• Minimum of 3–5 years of experience in a legal assistant or legal administrative role.
• Prior experience supporting commercial litigation matters strongly preferred.
• Equivalent combination of education and relevant professional experience will be considered.

Special Requirements

• In-office position with required on-site presence five days per week.
• Ability to meet strict deadlines and comply with court filing requirements.

Knowledge, Skills, and Abilities

• Strong knowledge of commercial litigation processes, case management, and court procedures.
• Advanced proficiency in Microsoft Word, Outlook, and other Microsoft Office applications.
• Experience with document management and legal technology platforms such as iManage, Legal Tracker, and Adobe Professional.
• Exceptional attention to detail and accuracy in document preparation and data entry.
• Strong written communication skills including grammar, spelling, and proofreading.
• Ability to manage multiple priorities, maintain organization, and work independently when needed.
• Professional communication skills and client-service orientation.

Additional Desired Characteristics

• Experience supporting attorneys in a high-volume litigation practice.
• Familiarity with e-discovery processes and trial preparation.
• Prior experience in a law firm or professional services environment.

Work Environment

• Professional office environment within a regional firm location.
• Standard business hours with flexibility as required to meet litigation deadlines.
• This role is fully on-site and not eligible for remote work.