Legal Assistant - Litigation

Dentons Cohen & Grigsby; Pittsburgh (Allegheny County); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive benefits

Job summary

Dentons Cohen & Grigsby is seeking a Litigation Legal Assistant in the Pittsburgh area. The role supports the litigation team with administrative duties across a fast-paced environment. A candidate with strong problem-solving skills and a solid work ethic is preferred.

The position requires at least 2 years of experience in complex civil litigation and a high school diploma or equivalent. The firm offers a competitive salary and comprehensive benefits package and values professional appearance

Qualifications

• High School Diploma or equivalent required.
• Minimum 2 years experience as a Legal Assistant in complex civil litigation.

Responsibilities

• Provide full administrative support to the Litigation Practice Group and its clients.
• Coordinate meetings, including videoconferences, conference calls, equipment, catering, presentation materials, visitors, and rooms/offices.
• Communicate with clients and witnesses to schedule meetings, interviews, and depositions.
• Process and manage expenses, update time-keeping system, and prompt attorneys as necessary.
• Enter time for timekeepers and print reports as requested.
• Work with Accounting on billing cycle and client billing accuracy.
• Process intake of new clients, run conflict checks, create engagement and retainer letters.
• Maintain pleadings and discovery indexes.
• Organize exhibits, documents, evidence, briefs, and appendices.
• Proofread correspondence and legal documents.

Skills

Legal administration

Litigation support

Multitasking

Time management

Attention to detail

Strong writing

Education

High School Diploma

Tools

Microsoft Word

Excel

Outlook

Job description

As a Litigation Legal Assistant, you will be responsible for carrying out administrative services and supporting the litigation team. This position's ideal candidate has a strong work ethic, exceptional problem-solving skills, and is comfortable working in a fast-paced dynamic workplace.

Essential Duties and Responsibilities include the following (but not limited to):

• Provide full administrative support to the Litigation Practice Group and its clients.
• Coordinate meetings, including videoconferences, conference calls, equipment, catering, presentation materials, visitors, and rooms/offices.
• Communicate with clients and witnesses to schedule meetings, interviews, and depositions.
• Process and manage expenses, routinely update our time-keeping system, complete and close timekeeping where appropriate and prompt attorneys as necessary.
• Enter time for timekeepers and print reports as requested.
• Work with Accounting in all aspects of the billing cycle, including but not limited to reviewing client billing for accuracy, edits to content/grammar, resolution of billing problems, and efficient changes to the process.
• Process the intake of new clients, run conflict checks, create engagement, retainer letters, create client files, manage new client matters accurately and efficiently.
• Maintain pleadings and discovery indexes.
• Organize exhibits, documents, evidence, briefs, and appendices.
• Proofread correspondence and legal documents, such as pleadings and contracts.
• Establish and maintain paper and electronic files according to current firm policies utilizing the firm’s record protocol procedures and document management system.
• Perform other related duties required based upon the unique practice of the attorney, such as but not limited to assisting in business development initiatives and events and committee projects and responsibilities.
• Assist other legal assistants whenever necessary to meet firm and client needs.

Qualifications/Requirements:

• A High School Diploma or equivalent. Undergraduate degree preferred.
• Required: Minimum of 2 years experience as a Legal Assistant in complex civil litigation in a law firm setting.
• Must possess the ability to multi-task, prioritize, handle a fast-paced environment, and manage workload with a great attitude and minimal supervision.
• Great written and communication skills. Be proficient in calendar depositions, mediation, and hearings.
• Applicable knowledge of motions, discovery, evidence, litigation documentation, court rules, and procedures, practices, etc.
• Highly organized with the ability to juggle multiple deadlines in a fast-paced environment.
• Strong writing and communication skills along with attention to detail.
• Extensive computer and database expertise, Microsoft Word, Excel, Outlook, and type no less than 65 wpm.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Internet software; spreadsheet software, word processing software; financial software.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Professional Appearance Requirement:

Employees are expected to maintain a professional and business-appropriate appearance at all times. Visible tattoos, body art, piercings (other than conventional ear piercings), branding, and similar body modifications must be covered or removed while on duty. Exceptions may be made as required by applicable law or as a reasonable accommodation for religious beliefs, medical conditions, or other protected circumstances.

Dentons Cohen & Grigsby P.C. offers a competitive salary and benefits package including medical, dental, vision, 401k, money purchase plan, short-term/long-term disability, life insurance, paid time off, and paid holidays. Dentons Cohen & Grigsby P.C. is an Equal Opportunity Employer.