Legal Secretary

EverStaff; Phoenix (AZ); On-site; USD 72,000 - 88,000; Full time

Job summary

EverStaff, LLC is seeking an experienced Legal Secretary to support attorneys within the firm's Commercial Litigation practice. The ideal candidate will manage court filings, document preparation, calendars, deadlines, and other administrative duties in a busy litigation environment.

The role requires 3+ years of legal secretary experience, proficiency with MS Office and Adobe Acrobat Pro, and a detail-oriented, professional approach to confidentiality and multi-tasking.

Qualifications

• 3+ years of legal secretary experience, preferably supporting attorneys in commercial litigation or construction litigation.
• Strong understanding of state and federal court filing procedures.
• Excellent proofreading and written communication skills.
• Ability to manage multiple deadlines and priorities in a fast-paced legal environment.

Responsibilities

• Provide comprehensive administrative and legal support to attorneys handling commercial litigation matters.
• Prepare, format, proofread, and revise legal documents, pleadings, and correspondence.
• File documents with state and federal courts, including e-filing.
• Maintain court filing knowledge, deadlines, and filing protocols.
• Coordinate travel and meetings, manage attorney calendars and time entries.

Skills

Litigation support

Court filings

MS Office

Proofreading

Attention to detail

Tools

Microsoft Office Suite

Adobe Acrobat Pro

Job description

Our client is a nationally recognized boutique law firm focused on construction law and complex commercial litigation. The firm represents businesses throughout the construction industry and handles sophisticated commercial disputes, insurance recovery matters, and appellate work. The firm combines the experience and resources of a large law firm with the collaborative environment of a boutique practice.

Position Summary

We are seeking an experienced and highly organized Legal Secretary to support attorneys within the firm's Commercial Litigation practice. The ideal candidate will have prior experience supporting litigation attorneys and be comfortable managing court filings, documents, correspondence, calendars, deadlines, and other administrative responsibilities associated with a busy litigation practice. This position requires someone who is detail-oriented, proactive, professional, and capable of managing multiple priorities while maintaining a high level of accuracy and confidentiality.

Salary:$80,000

In office

Responsibilities

• Provide comprehensive administrative and legal support to attorneys handling commercial litigation matters.
• Prepare, format, proofread, and revise legal documents, pleadings, correspondence, memoranda, and other materials.
• Prepare and file documents with state and federal courts, including electronic filing through applicable court systems.
• Maintain knowledge of court filing requirements, procedures, deadlines, and filing protocols.
• Assist with preparation and organization of pleadings, motions, discovery, exhibits, and other litigation documents.
• Monitor case calendars, deadlines, hearings, depositions, conferences, and other important dates.
• Maintain and organize electronic and physical client and case files.
• Prepare and manage correspondence with clients, opposing counsel, courts, vendors, and other parties.
• Assist attorneys with scheduling meetings, depositions, hearings, mediations, and other appointments.
• Coordinate travel arrangements and meeting logistics as needed.
• Utilize Microsoft Office Suite, including Word, Outlook, Excel, and related applications.
• Utilize Adobe Acrobat Pro to create, edit, combine, organize, redact, and electronically manage PDF documents.
• Assist with document production, scanning, copying, indexing, and electronic file organization.
• Track and maintain attorney calendars and deadlines to ensure timely completion of case-related tasks.
• Assist with time entry, billing, expense reports, and other administrative functions as needed.
• Handle confidential client and firm information with discretion and professionalism.
• Provide general administrative support to attorneys and the litigation team as needed.

Qualifications

• 3+ years of legal secretary experience, preferably supporting attorneys in commercial litigation, construction litigation, insurance, or another complex litigation practice.
• Strong understanding of state and federal court filing procedures.
• Demonstrated ability to electronically file documents in multiple court systems.
• Proficiency with Microsoft Office Suite, particularly Word and Outlook.
• Strong working knowledge of Adobe Acrobat Pro.
• Excellent proofreading, written communication, and organizational skills.
• Strong attention to detail and ability to identify errors before documents are finalized or filed.
• Ability to manage multiple deadlines and priorities in a fast-paced legal environment.
• Professional demeanor and excellent communication skills.
• Ability to work independently while also functioning effectively as part of a close-knit legal team.
• Strong judgment and discretion when handling confidential and sensitive information.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ethnicity, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status or any other protected status under the law. EverStaff is an equal opportunity employer (M/F/D/V/SO/GI).