College Clerical Assistant II - Part Time

City Colleges of Chicago; Chicago (IL); On-site; USD 19,320 - 27,517; Part time

Benefits offered by this job

Health benefits

403(b) and 457(b) investment plans

Generous vacation and personal days

Tuition reimbursement

Job summary

City Colleges of Chicago is seeking a College Clerical Assistant II for the Adult Education Department. This part-time role involves a variety of clerical tasks including maintaining student records and providing information regarding registration and financial aid.

The ideal candidate will have a high school diploma, clerical experience, and be proficient in office software. The position offers pay of $17 per hour and various benefits including health coverage and tuition reimbursement.

Qualifications

• Graduation from high school supplemented by one year of clerical and keyboarding experience.
• Proficient in PC desktop and related software programs.
• Ability to keyboard 45 words per minute.
• Skill in basic filing and operation of office machines.

Responsibilities

• Operate computer equipment to produce materials including exams and student handouts.
• Assist in reviewing time sheets and prepare reports for payroll processing.
• Provide information to student inquiries regarding registration and financial aid.
• Maintain and update student academic records and financial aid reports.

Skills

Clerical experience

Keyboarding skills

Proficient in PC desktop software

Record keeping

Education

High school graduation

Job description

MALCOLM X COLLEGE

College Clerical Assistant II – Part Time (Adult Education Department)
Under supervision, this position performs a variety of routine clerical duties in a college administrative or departmental office and related duties as required.

Essential Duties

• Operate computer equipment utilizing word processing software to produce a variety of materials including exams, student handouts, faculty lists, handbooks, teacher program forms, narrative reports and general correspondence; maintain general office and college program files.
• Assist in reviewing time sheets and prepare attendance reports for payroll processing. Answer telephones, take messages and transfer calls to appropriate personnel. Sort and distribute incoming mail.
• Prepare purchase requisitions for supplies and equipment, review invoices and purchase orders to ensure correctness of charges and verify delivery of ordered items.
• Provide information to student inquiries regarding registration, financial aid, departmental course offerings and policies.
• Maintain and update student academic records, financial aid reports, registration forms and transcripts. Maintain and update college course data and input student registration information.
• Adhere to CCC Customer Service Excellence standards.
• Perform related duties as required.

Qualifications

• Graduation from high school supplemented by one year of clerical and keyboarding experience in an office setting, or an equivalent combination of training and experience.
• Proficient in PC desktop and related software programs. Ability to operate a personal computer.
• Ability to keyboard 45 words per minute. Ability to follow verbal and written instructions.
• Skill in basic filing, record keeping and operation of a variety of office machines.

Additional Information

Schedule: Monday–Friday 9:00 am–4:30 pm, once a week 11:00 am–6:30 pm.

Salary: $17.00 per hour.

The position is represented by Local 1708 union.

Benefits

Health benefits at low cost; 403(b) and 457(b) investment plans; SURS retirement plan; generous vacation, holidays, personal and sick days; tuition reimbursement; public service loan forgiveness.

EEO Statement

We are an equal-opportunity and affirmative-action employer.