College Clerical Assistant I - PT

City Colleges of Chicago; Chicago (IL); On-site; USD 23,000 - 25,000; Part time

Job summary

Harold Washington College is seeking a part-time College Clerical Assistant I to perform routine clerical duties in a college office. The role includes supporting registration, records management, mail handling, and general administrative tasks under supervision.

The position requires a high school diploma or equivalent, basic office procedures knowledge, and 40 wpm typing. It is a part-time, hourly role with benefits information available through CCC.

Qualifications

• High school diploma or equivalent required; clerical and word processing experience preferred.
• Ability to keyboard 40 wpm and follow written and oral instructions.
• Knowledge of basic office procedures and word processing software.
• Strong communication and organizational skills required.

Responsibilities

• Prepare routine records, memos and forms; maintain office and student records in order.
• Receive and sort mail, answer phones, provide information to students on registration, financial aid, and policies.
• Collate materials for exams, handouts, and correspondence.
• Operate basic office equipment and assist during student registration as needed.
• Adhere to CCC Customer Service Excellence standards and perform related duties.

Skills

Typing 40 wpm

Word processing

Filing

Verbal communication

Attention to detail

Education

High school diploma or GED

Tools

Office equipment

Job description

COLLEGE CLERICAL ASSISTANT I – Part-Time

Harold Washington College

Harold Washington College is seeking a College Clerical Assistant I– Part-Time. Under supervision, the College Clerical Assistant I performs a variety of routine clerical duties in a college administrative or departmental office; and performs related duties as required.

DUTIES & RESPONSIBILITIES:

• Prepares routine records, memos and forms; proofs completed assignments for errors and makes appropriate corrections; maintain office and student record files in alphabetical and/or numerical order.
• Receives and sorts incoming mail and distributes to appropriate personnel or office; answers telephones, takes messages and transfers calls; provides general information to students regarding registration, financial aid, departmental course offerings and campus policies and procedures.
• Collates materials such as exams, classroom handouts, faculty lists and handbooks, teacher program forms, narrative reports and general correspondence.
• Operates basic office equipment; prepares order requisitions for needed office supplies and materials; and may assist during student registration.
• Adheres to CCC Customer Service Excellence standards.
• Performs related duties as required.

QUALIFICATIONS:

• Graduation from high school or the equivalent is required. Some clerical and word processing experience preferred.
• Knowledge of word processing software; and knowledge of basic office procedures.
• Ability to keyboard 40 words per minute; ability to follow oral and written instructions; and ability to operate a personal computer.
• Skill in basic filing; and good verbal communication skills.

The salary range for this position is $17.05 – $18.25.

This position is represented by Local 1708 Union.

Offered salary will be determined by the respective collective bargaining agreement and applicant's education, experience, knowledge, skills and abilities.

Benefits information is found at https://www.ccc.edu/departments/Benefits/

We are an equal opportunity and affirmative action employer.

Thank you for your interest in City Colleges of Chicago!