College Clerical Assistant II

CCC; Illinois; On-site; USD 48,000 - 51,000; Full time

Benefits offered by this job

Excellent benefits at low cost

Tuition reimbursement

SURS retirement plan

Job summary

Olive-Harvey College is seeking a full-time College Clerical Assistant II in the Athletics Department to handle routine clerical tasks and support student services.

The role requires a high school diploma plus clerical experience, strong PC skills, and the ability to keyboard 45 wpm. Chicago residency is required for all full-time employees within 6 months of hire.

Qualifications

• High school diploma plus 1 year clerical/keyboard experience.
• Proficient in PC desktop software.
• Ability to operate a personal computer.
• Ability to keyboard 45 words per minute.
• Ability to follow verbal and written instructions.
• Skill in filing, record keeping and operation of office machines.

Responsibilities

• Operate word processing and produce exams, handouts, reports and forms.
• Answer phones, take messages and sort/distribute mail.
• Review time sheets and prepare payroll-related attendance reports; prepare purchase requisitions and review invoices/POs.
• Provide information to students regarding registration, financial aid, and course offerings.
• Maintain and update student records, financial aid reports, and transcripts; update course data.

Skills

Proficient in PC desktop software

45 wpm keyboarding

Ability to follow instructions

Filing and record keeping

Education

High school diploma

1 year clerical/keyboard experience

Tools

Word processing software

Office machines

Job description

COLLEGE CLERICAL ASSISTANT II – ATHLETICS

OLIVE-HARVEY COLLEGE

Olive-Harvey College is looking for a full time College Clerical Assistant II to perform a variety of routine clerical duties in the Athletics Department.

ESSENTIAL DUTIES:

• Operates computer equipment utilizing word processing software to produce a variety of materials including exams, student handouts, faculty lists and handbooks, teacher program forms, narrative reports and general correspondence; maintains general office and college program files.
• Answers telephones, takes messages and transfers calls to appropriate personnel. Sorts and distributes incoming mail.
• Assists in reviewing time sheets and prepares attendance reports for payroll processing. Prepares purchase requisitions for supplies and equipment, reviews invoices and purchase orders to ensure correctness of charges and to verify delivery of ordered items.
• Provides information to student inquiries regarding registration, financial aid, departmental course offerings and policies.
• Maintains and updates student academic records, financial aid reports, registration forms and transcripts. Maintains and updates college course data and inputs student registration information.

QUALIFICATIONS:

• Graduation from high school supplemented by one year of clerical and keyboarding experience in an office setting; or an equivalent combination of training and experience.
• Proficient in PC desktop and related software programs.
• Ability to operate a personal computer.
• Ability to keyboard 45 words per minute.
• Ability to follow verbal and written instructions.
• Skill in basic filing, record keeping and operation of a variety of office machines.

WE OFFER:

Excellent benefits at a low cost; investment plans 403(b) & 457(b); SURS retirement plan; generous vacation, holidays, personal & sick days plus tuition reimbursement. For a more detailed overview of benefits (421), please visit our benefits page.

Salary Range: $48,389.1500- $50,808.61

Chicago residency is required for all full-time employees within 6 months of hire.

We are an equal opportunity and affirmative action employer.

Thank you for your interest in City Colleges of Chicago!
TBD
Additional Information