College Budget & Finance Analyst

UIS Observer; Springfield (IL); On-site; USD 46,000 - 57,000; Full time

Job summary

University of Illinois Springfield is seeking a CHST Business Administrative Associate to support fiscal planning, budgeting, financial reporting, and fund management for the Dean's Office and academic units.

The role includes travel arrangements, budget tracking, and coordinating with central offices to ensure compliant financial processes. Strong attention to detail and communication are essential, with experience in higher education finance preferred.

Qualifications

• Bachelor's degree in business administration, management, or a related field.
• Two (2) years of professional business, financial, and/or managerial work experience.
• Master’s Degree may substitute for one year of experience.
• Experience with fiscal planning, budget monitoring, reconciliations, purchasing, financial reporting, or business operations in complex environments.
• Experience preparing budget projections, variance reports, or fund-balance summaries.
• Experience with enterprise financial systems, procurement systems, HR/payroll data, or similar platforms.
• Experience supporting multiple fund types (operating, personnel, gift, grants, contracts).
• Experience providing fiscal support to faculty or unit leaders.
• Experience with grant, contract, or sponsored-project fiscal tracking.
• Strong Excel skills; ability to develop dashboards, checklists, and reports.
• Experience developing internal procedures and tracking tools.

Responsibilities

• Coordinate and support college-level fiscal planning across funds; prepare budget tracking tools and projections.
• Monitor spending activity, fund balances, commitments, and year-end balances; assist with budget planning.
• Review, track, and resolve financial transactions; support purchasing, reimbursements, transfers, and journal vouchers.
• Maintain organized fiscal documentation for audits and reviews; track approvals and budget availability.
• Serve as a fiscal and business operations resource for the Dean's Office and units; improve procedures and dashboards.
• Coordinate travel arrangements for faculty and staff; process expense reports.
• Provide limited grant and contract fiscal coordination, tracking spending and deadlines.
• Support special projects, data requests, and fiscal analyses as assigned.

Skills

Fiscal planning

Budget monitoring

Financial reporting

Budget projections

Spreadsheets

Process improvement

Communication

Collaboration

Education

Bachelor's degree in business/related field

Tools

Enterprise financial systems

Procurement systems

HR/payroll data systems

Microsoft Excel

Job description

University of Illinois Springfield is seeking a CHST Business Administrative Associate to support fiscal planning, budgeting, financial reporting, and fund management for the Dean's Office and academic units.

The role includes travel arrangements, budget tracking, and coordinating with central offices to ensure compliant financial processes. Strong attention to detail and communication are essential, with experience in higher education finance preferred.