Budget & Financial Operations Associate

University of Illinois Springfield; Springfield (IL); On-site; USD 46,000 - 57,000; Full time

Job summary

University of Illinois Springfield is seeking a CHST Business Administrative Associate to support fiscal planning, budgeting, and financial reporting. The role acts as a key financial resource for the CHST Dean’s Office and academic units, coordinating travel, monitoring budgets, and assisting with grant and contract expenditures.

The position requires strong attention to detail, communication skills, and experience with enterprise financial systems.

Qualifications

• Bachelor’s degree required; master’s may substitute for 1 year of experience.
• Experience with fiscal planning, budget monitoring, and financial reporting.
• Experience in higher education, public sector, or complex administrative environments.
• Ability to communicate financial information clearly.

Responsibilities

• Coordinate college-level fiscal planning across funds and prepare budget projections.
• Review transactions, support purchasing, reimbursements, and journal entries.
• Help develop internal procedures for budget tracking and reporting calendars.
• Arrange faculty and staff travel and create expense reports.
• Provide limited grant and contract fiscal coordination and reporting support.

Skills

Fiscal planning

Budget monitoring

Financial reporting

Communication

Education

Bachelor's degree in business administration, management, or a field related to the position.

Tools

Microsoft Excel

Job description

University of Illinois Springfield is seeking a CHST Business Administrative Associate to support fiscal planning, budgeting, and financial reporting. The role acts as a key financial resource for the CHST Dean’s Office and academic units, coordinating travel, monitoring budgets, and assisting with grant and contract expenditures.

The position requires strong attention to detail, communication skills, and experience with enterprise financial systems.