Administrative Specialist, Academic Affairs

University of Illinois Springfield; Springfield (IL); On-site; USD 25,000 - 36,000; Full time

Job summary

University of Illinois Springfield in Springfield, IL seeks an administrative professional to support Provost operations on campus. Responsibilities include records liaison duties, travel and purchasing processing, and special project support.

Candidate should handle confidential information, maintain digital records, and assist with web content updates. The role emphasizes organization, attention to detail, and proficiency with MS Office and web editing; on-campus work with collaboration across

Qualifications

• High school diploma or equivalent required.
• Four (4) years (48 months) of work experience comparable to the third level of this series.
• Two (2) years (24 months) of work experience comparable to the fourth level of this series.

Responsibilities

• Record and Information Management: serves as Records Liaison and manages confidential records.
• Arrange travel, lodging, and conference registrations; process payments and reimbursements.
• Carry out special projects and provide confidential backup support to Provost and Faculty Files Office.

Skills

Records management

MS Office

Web editing

Information security

Communication

Organization

Education

High school diploma or equivalent

Tools

Drupal

Box/file management (Box)

BANNER

Job description

University of Illinois Springfield in Springfield, IL seeks an administrative professional to support Provost operations on campus. Responsibilities include records liaison duties, travel and purchasing processing, and special project support.

Candidate should handle confidential information, maintain digital records, and assist with web content updates. The role emphasizes organization, attention to detail, and proficiency with MS Office and web editing; on-campus work with collaboration across