Collections/Archives Associate - Part Time

Stony Brook Eastern Long Island Hospital; Stony Brook (NY); On-site; USD 28,000 - 34,000; Part time

Job summary

The Collections/Archives Associate at Stony Brook University Libraries provides collections care for rare books, manuscripts, archival materials, and general library holdings. Responsibilities include retrieval, transport, shelving, refiling, rehousing, labeling, and maintaining collections, as well as environmental monitoring and disaster response.

This part-time, non-exempt position supports preservation, inventories, and space management, while coordinating with departmental student staff and

Qualifications

• Bachelor’s degree (foreign equivalent or higher) or four (4) years of full time related experience.
• Ability to perform physical tasks, including lifting up to 30 pounds, pushing loaded book trucks, climbing ladders, and standing or walking for extended periods.

Responsibilities

• Retrieval, transport, shelving/refiling, rehousing, labeling, and maintenance of rare books, manuscripts, archives, and general collections.
• Monitor environmental and security conditions and report concerns; assist with preservation activities and inventories.
• Coordinate and oversee departmental student staff; support exhibitions, research, instruction, and digitization requests.

Education

Bachelor's degree

4 years related experience

Job description

Job Description - Collections/Archives Associate - Part Time (2603332)

Collections/Archives Associate - Part Time

Required Qualifications (as evidenced by an attached resume):

Bachelor’s degree (foreign equivalent or higher). In lieu of a Bachelor’s degree, four (4) years of full time related experience or a combination of higher education course work and work experience totaling four (4) full‑time years may be considered. Ability to perform physical tasks, including lifting up to 30 pounds, pushing loaded book trucks, climbing ladders, and standing or walking for extended periods.

Preferred Qualifications:

Experience in archives, special collections, libraries, museums, or similar settings. Experience with archival storage and preservation practices. Experience with collection inventories, and rehousing of materials. Experience preparing archival, rare book, or special collections materials for exhibitions and displays. Demonstrated ability to safely handle rare or fragile materials.

Brief Description of Duties:

The Collections/Archives Associate provides collections care and management support for rare books, manuscripts, archival materials, and general library collections. Responsibilities include retrieving, transporting, shelving, refiling, rehousing, labeling, and maintaining collections; monitoring and reporting physical, environmental, and security concerns; assisting with basic preservation activities, inventories, space management, environmental monitoring, and disaster response; and coordinating and overseeing departmental student staff. Strong organizational skills and attention to detail. Ability to work independently and collaboratively in a service‑oriented environment.

Collections Care, Handling & Management

Retrieval, transport, shelving/refiling, safe handling, rehousing, labeling, collection maintenance, and secure movement of rare books, manuscripts, archives, and general collections.

Preservation Activities

Cleaning, rehousing, encapsulation, stabilization, monitoring physical condition, identifying preservation concerns, and maintaining preservation supplies.

Collections Inventory, Storage & Space Management

Collection inventories, shelf maintenance, organization of storage areas, space management projects, and related collection moves.

Supporting environmental monitoring and disaster response activities and reporting environmental or security concerns.

Supporting environmental monitoring and disaster response activities and reporting environmental or security concerns.

Student Staff Coordination & Operational Support

Assisting with coordination and oversight of departmental student staff and supporting routine preservation/collections operations.

Exhibitions, Research, Instruction & Digitization Support

Preparing, retrieving, and safely moving materials needed for exhibitions, research, instruction, digitization, and other departmental requests.

Other duties or projects as assigned as appropriate to rank and departmental mission.

Other duties or projects as assigned as appropriate to rank and departmental mission.

Special Notes:

This is a part‑time appointment. FLSA Non Exempt position, eligible for the overtime provisions of the FLSA.

For this position, we are unable to sponsor candidates for work visas.

Essential Position:

This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at [phone] or visit OEA.

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.

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Job Number:

2603332

Official Job Title : Instructional Support Associate

Job Field

Administrative & Professional (non-Clinical)

Primary Location

Department/Hiring Area : Libraries

Schedule

Part-time

Shift

Day Shift Shift Hours : Monday/Wednesday: 8am-1pm Tues/Thurs: 8am-12pm