HSCL Archives Student Assistant

University Of Florida; Gainesville (FL); On-site; USD 21,000 - 25,000; Part time

Job summary

The HSCL Archives at the University of Florida is seeking one Student Assistant to process materials, create inventories, and write descriptions for a new collection of records and photographs. This on-campus role is open to eligible students and requires maintaining a minimum 2.0 GPA.

The position runs for at least one academic year with 10-12 hours per week, paying $15.50 per hour. Candidates should be able to lift 40 pounds and work well with others, with attention to detail and ability to

Qualifications

• Ability to lift 40 pound boxes and stand on stools and high ladders.
• Ability to work courteously and effectively with others.
• Ability to work with attention to detail.
• Ability to follow both written and spoken instructions and procedures.
• Ability to manage time and commitments including scheduled work hours.

Responsibilities

• Create folder lists using Excel and ArchivesSpace.
• Work with archival materials by sorting, refoldering, and reboxing items.
• Barcoding and labeling collections.
• Creating descriptive data for photo collections.
• Occasionally conduct research by reviewing documents, books, and websites.
• Keep sections in order by checking collection numbers and shelving.

Skills

Attention to detail

Time management

Teamwork

Safety compliance

Job description

Job no: 541382
Work type: Student Ast
Location: Main Campus (Gainesville, FL)
Categories: Libraries/Museums, Office/Administrative/Fiscal Support
Department: 55170100 - LB-HSC - GENERAL

Classification Title:

HSCL Archives Student Assistant

This position is open to all students who are eligible to work on campus. Must maintain a minimum 2.0 grade point average. Registered students are employed on a part-time basis, up to 20 hours per week.

Job Description:

The HSCL Archives in the Special and Area Studies Collections Department is seeking one student assistant to process materials, create inventories of collection materials, and write descriptions for a newly acquired collection records and photographs. This is an ongoing position for at least 1 academic years.

Job Duties:

• Create folder lists using Excel and ArchivesSpace
• Work with unique and invaluable archival materials by sorting, refoldering, and reboxing items
• Barcoding and labeling collections
• Creating descriptive data for the University Archives’ photo collections
• Occasionally conduct research by looking through documents, books, and websites
• Keep sections in order by checking collection numbers, straightening the shelves, reporting problems

Hours:

10-12 hours per week

$15.50/h

Required Qualifications:

• Ability to lift 40 pound boxes and stand on stools and high ladders
• Ability to work courteously and effectively with others
• Ability to work with attention to detail
• Ability to follow both written and spoken instructions and procedures
• Ability to manage time and commitments including scheduled work hours

Preferred:

• Previous experience in any library setting
• Good database and web searching skills
• Ability to work independently once trained

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:

Health Assessment Required: No

Advertised: 18 Sep 2026 Eastern Daylight Time
Applications close: 02 Oct 2026 Eastern Daylight Time

The University of Florida is an Equal Employment Opportunity Employer.

We will email you new jobs that match this search.