Cold Store Clerk

Waterfront Cold Store Llc; New Bedford (MA); On-site; USD 20,664,000 - 30,307,000; Full time

Job summary

Waterfront Cold Store Llc is seeking an Administrative Clerk to support daily operations at our waterfront cold storage facility in New Bedford, MA. You will handle inbound/outbound shipments, verify documents, coordinate with drivers and warehouse staff, and maintain accurate records.

The role requires strong data-entry skills, proficiency in Microsoft Office, and attention to detail. Bilingual English/Spanish is a plus. Working in a refrigerated environment may be required during some shifts.

Qualifications

• High school diploma or equivalent preferred.
• Experience in warehouse administration, shipping/receiving, logistics, or transportation preferred.
• Strong computer and data-entry skills.
• Experience with Microsoft Office and Excel is a plus.
• Bilingual English/Spanish is a plus.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Process and document all inbound and outbound shipments.
• Receive and verify bills of lading, delivery documents, and shipping paperwork.
• Prepare paperwork and documentation for outgoing loads.
• Schedule and coordinate truck appointments.
• Check drivers in and out and communicate loading/unloading instructions.
• Verify product information, pallet counts, quantities, and shipment details.
• Enter shipment and customer information accurately into computer systems.
• Communicate with warehouse personnel regarding receiving, loading, and unloading.
• Maintain organized files and records for all inbound and outbound activity.
• Assist with inventory and product tracking.
• Identify and report shipment discrepancies, damaged products, or missing paperwork.
• Answer phones and emails and assist customers, drivers, and vendors.
• Prepare daily reports and assist management with administrative duties.
• Follow all company safety, security, and cold-storage procedures

Skills

Data entry

Communication

Organization

Bilingual English/Spanish

Education

High school diploma or equivalent

Tools

Microsoft Office

Excel

Job description

We are seeking a reliable and organized Administrative Clerk to support daily operations at our waterfront cold storage facility in New Bedford, Massachusetts. This position will handle inbound and outbound shipments, maintain accurate records, coordinate with drivers and warehouse personnel, and ensure all shipping and receiving paperwork is completed accurately and on time.Key ResponsibilitiesProcess and document all inbound and outbound shipments.Receive and verify bills of lading, delivery documents, and shipping paperwork.Prepare paperwork and documentation for outgoing loads.Schedule and coordinate truck appointments.Check drivers in and out and communicate loading/unloading instructions.Verify product information, pallet counts, quantities, and shipment details.Enter shipment and customer information accurately into computer systems.Communicate with warehouse personnel regarding receiving, loading, and unloading.Maintain organized files and records for all inbound and outbound activity.Assist with inventory and product tracking.Identify and report shipment discrepancies, damaged products, or missing paperwork.Answer phones and emails and assist customers, drivers, and vendors.Prepare daily reports and assist management with administrative duties.Follow all company safety, security, and cold-storage proceduresHigh school diploma or equivalent preferred.Previous experience in warehouse administration, shipping/receiving, logistics, or transportation preferred.Strong computer and data-entry skills.Experience with Microsoft Office and Excel is a plus.Excellent attention to detail and accuracy.Strong communication and organizational skills.Ability to multitask in a fast-paced environment.Bilingual English/Spanish is a plus.Ability to work in a refrigerated/cold-storage environment when required.Work ScheduleMonday–Friday, 7:00 AM–3:30 PMReliable attendance is required. Occasional overtime, weekends, or schedule adjustments may be necessary based on business and shipment needs.