CO - P4526 - Administrative Assistant

Commonwealth of VA Careers; Richmond (VA); Hybrid; USD 35,000 - 50,000; Full time

Job summary

Commonwealth of VA Careers is seeking an administrative support professional for the Water Operations Division within the Virginia Department of Environmental Quality. Responsibilities include coordinating procurement activities, submitting requisitions in eVA for contracts/renewals, and managing P-card transactions and weekly public notice records.

This position offers a hybrid work schedule with in-office and telework, and requires a valid driver's license to operate state vehicles as needed.

Qualifications

• Experience using computer systems and business applications.
• Experience in customer service or professional office environment is a plus.
• Proficient with Microsoft applications and databases.
• Ability to collect and record data in accordance with agency policies.
• Demonstrated ability to communicate effectively with the public, peers, and coworkers.
• Ability to meet deadlines with minimal supervision.

Responsibilities

• Provides dynamic customer service and business program support for the work unit.
• May perform a variety of administrative tasks and assist with program-specific tasks.
• Assists with records management, data entry, and quality control; communicates effectively both in writing and verbally.

Skills

Data entry

Customer service

Microsoft Office

Communication skills

Record keeping

Time management

Tools

eVA

Job description

Hiring Range: $35,012 - $49,856

Full Time or Part Time: FULL TIME

Additional Detail

JOB DESCRIPTION

This position primarily provides administrative support for the Water Operations Division. The duties of this position will include, but are not limited to, coordinating procurement activities by preparing and submitting requisitions in eVA for new contracts/agreements and renewals and will coordinate and manage Purchasing card (P-card) transactions, reconciliation, documentation, and records for the weekly public notice process.Please note this position follows a hybrid work schedule to include both in-office and telework. Candidates must be able to work from the assigned work location in Virginia.This position may require you to operate a state owned or leased vehicle. Therefore, a valid driver's license is required.

RESPONSIBILITIES

This position is primarily responsible for:

• Provides dynamic customer service and business program support services for work unit.
• May perform a variety of administrative and business tasks as assigned and may assist with program specific tasks.
• Assists with records management to include data entry and quality control. Communicates effectively both in writing and verbally to internal and external parties.

QUALIFICATIONS

• Experience utilizing computer systems and applications in a business setting.
• Experience in customer service or professional office environment is a plus.
• Experience utilizing Microsoft applications and databases.
• Ability to collect and record data in accordance with agency policies and procedures.
• Demonstrated ability to effectively communicate with the public, peers, and co-workers courteously and professionally. Basic knowledge of standard office procedures.
• Ability to perform assigned tasks within established deadlines with minimal supervision.

ABOUT US

The Virginia Department of Environmental Quality (DEQ) is the primary environmental permitting agency in the Commonwealth of Virginia. It is responsible for administering laws and regulations related to air quality, water quality, water supply, renewable energy, and land protection. Through the dedication and work of over 800 employees across six regional offices and the Central Office in Richmond, DEQ issues permits, conducts monitoring and inspections, and enforces the law.