Administrative Assistant

Virginia Department of Environmental Quality; Richmond (VA); Hybrid; USD 35,000 - 50,000; Full time

Job summary

The Virginia Department of Environmental Quality is seeking an administrative support specialist for the Water Operations Division. The role coordinates procurement activities, prepares and submits requisitions in eVA for contracts and renewals, and manages P-card transactions and weekly public notices.

This position offers a hybrid schedule with in-office and telework options. A valid Virginia driver’s license may be required, and duties may include operating state vehicles.

Qualifications

• Experience using computer systems and applications in a business setting.
• Experience in customer service or professional office environment is a plus.
• Experience using Microsoft applications and databases.
• Ability to collect and record data per agency policies and procedures.
• Ability to communicate with the public, peers, and co-workers courteously and professionally.
• Ability to perform tasks within deadlines with minimal supervision.

Responsibilities

• Provides dynamic customer service and business program support services for work unit.
• May perform a variety of administrative and business tasks and assist with program tasks.
• Assists with records management including data entry and quality control; communicates effectively with internal and external parties.

Skills

Experience with computer systems

Customer service experience

Communication skills

Data collection and recording

Office procedures

Tools

Microsoft Office

Job description

Job Description

This position primarily provides administrative support for the Water Operations Division. The duties of this position will include, but are not limited to, coordinating procurement activities by preparing and submitting requisitions in eVA for new contracts/agreements and renewals and will coordinate and manage Purchasing card (P-card) transactions, reconciliation, documentation, and records for the weekly public notice process. Please note this position follows a hybrid work schedule to include both in-office and telework. Candidates must be able to work from the assigned work location in Virginia. This position may require you to operate a state owned or leased vehicle. Therefore, a valid driver's license is required.

Hiring Range

$35,012 - $49,856

Full Time or Part Time

FULL TIME

Responsibilities

• Provides dynamic customer service and business program support services for work unit.
• May perform a variety of administrative and business tasks as assigned and may assist with program specific tasks.
• Assists with records management to include data entry and quality control. Communicates effectively both in writing and verbally to internal and external parties.

Qualifications

• Experience utilizing computer systems and applications in a business setting.
• Experience in customer service or professional office environment is a plus.
• Experience utilizing Microsoft applications and databases.
• Ability to collect and record data in accordance with agency policies and procedures.
• Demonstrated ability to effectively communicate with the public, peers, and co-workers courteously and professionally. Basic knowledge of standard office procedures.
• Ability to perform assigned tasks within established deadlines with minimal supervision.

About Us

The Virginia Department of Environmental Quality (DEQ) is the primary environmental permitting agency in the Commonwealth of Virginia. It is responsible for administering laws and regulations related to air quality, water quality, water supply, renewable energy, and land protection. Through the dedication and work of over 800 employees across six regional offices and the Central Office in Richmond, DEQ issues permits, conducts monitoring and inspections, and enforces the law.